Recruiting Coordinator

As a Recruiting Coordinator, you will:

• Coordinate and schedule interviews across multiple teams and time zones.
• Serve as a primary point of contact for candidates throughout the interview process.
• Ensure an exceptional candidate experience through clear communication and timely follow-up.
• Partner with recruiters and hiring managers to manage interview logistics and hiring timelines.
• Maintain accurate candidate records and data within the Applicant Tracking System (ATS).
• Assist with drafting offer letters, onboarding coordination, and pre-employment processes.
• Support recruiting events, career fairs, university outreach, and onsite interview coordination.
• Help improve recruiting operations, processes, and documentation as the company scales.
• Coordinate travel arrangements and onsite interview experiences when needed.
• Track recruiting metrics and assist with reporting and pipeline management.
• Collaborate cross-functionally across Operations teams to support hiring initiatives.

Role specifics and target candidate profile Ideal candidate profile
Preferred Qualifications Experience supporting technical recruiting teams Startup or high-growth company experience Experience coordinating onsite interviews, executive scheduling, or recruiting events Familiarity with engineering or robotics-related roles and interview processes
Daily tasks
Coordinate and schedule interviews across multiple teams and time zones Serve as a primary point of contact for candidates throughout the interview process Ensure an exceptional candidate experience through clear communication and timely follow-up Partner with recruiters and hiring managers to manage interview logistics and hiring timelines Maintain accurate candidate records and data within the Applicant Tracking System (ATS) Assist with drafting offer letters, onboarding coordination, and pre-employment processes Support recruiting events, career fairs, university outreach, and onsite interview coordination Help improve recruiting operations, processes, and documentation as the company scales Coordinate travel arrangements and onsite interview experiences when needed Track recruiting metrics and assist with reporting and pipeline management Collaborate cross-functionally across Operations teams to support hiring initiatives
Required skills
1-3+ years of experience in recruiting coordination, talent operations, HR coordination, or administrative support Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities in a fast-paced startup environment Excellent written and verbal communication skills Strong sense of urgency and follow-through Comfortable working with ambiguity and evolving processes Experience with ATS platforms such as Rippling, Greenhouse, Lever, Ashby, or similar systems preferred Proficiency with Google Workspace and scheduling tools Interest in robotics, engineering, AI, or emerging technologies
Business driver of role
New Start up - adding more roles!
Conversion likelihood
maybe
Candidate sell
Candidates get to be a part of a brand new team and company! This is an early hire role with meaningful ownership and visibility. You will work closely with engineering, product, and research. Your feedback will directly influence product direction, system capabilities, and operational workflows.
Employment information Full-time/part-time
full_time
Additional context on remote hires
Onsite in Cambridge MA
Timezone preferences
Hiring logistics and due diligence Work schedule
M-F - 8-6ish -
Interview process
2 interviews