Special Assistant

Company Description

Job Description

The Agency You'll Join:
The New York City Mayor's Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City's economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.


The Team You'll Work With:
The Office of the First Deputy ensures that City government runs efficiently and focuses on many of the administration's top priorities - from creating opportunities for young people to strengthening the city's civic infrastructure - the office works in partnership with stakeholders inside and outside of city government to develop, scale, coordinate, and deliver policies, plans and operations in an equitable and sustainable way.


The Strategic Coordination and Operations team operates within the First Deputy Mayor portfolio by working to advance an effective, coordinated whole-of-government approach to certain Mayoral priorities. The team supports agency partners through identifying and designing solutions to program challenges, conducting research and analysis to support innovative approaches in furtherance of Mayoral priorities, and developing policy, operational, and programmatic recommendations. Members of the team conduct research, provide project management, conduct data analysis, and work alongside key city partners, including the Law Department, Office of Mass Engagement, and Intergovernmental Affairs team, to deliver a multi-pronged strategy in support of city agencies and team members.


The team is responsible for supporting the implementation of Executive Order 12 and managing the goals of identified savings in the budget process. Further, the team supports the First Deputy Mayor in managing the work of the Interagency Response Committee (IRC) as created by Executive Order 13. This work includes, but is not limited to, tracking federal actions that do or can impact the well-being of the city and New Yorkers. The team works collaboratively across agencies to respond to identified challenges and recommend solutions or strategies as needed.


The Problems You'll Solve:
The Special Assistant responsibilities include, but are not limited to:

-Provide high-level administrative and professional support to the Special Advisor for Strategic Coordination and Operations.
-Responsible for managing and deconflicting the Special Advisor's schedule and commitments.
-Scheduling and administrative coordination of cross-team meetings and events.
-Participate in relevant meetings and assist with special projects as assigned. Including tracking of tasks, data, and deliverables.
-Prepare agendas, keep notes, and track team commitments, as assigned.
-Support the Deputy Advisor and COS in preparing metrics, reports, or presentations to support the ongoing operations of all programs under the Special Advisor.
-Report to the Deputy Advisor and Chief of Staff of the Special Advisor.

About You:
-You have excellent communication, writing, analytical, and organizational skills.
-You have the flexibility to quickly shift work priorities to meet the demands of time-sensitive projects.
-You have superb research skills with the ability to synthesize large amounts of information for presentation to stakeholders and principals.
-You have strong problem-solving skills and attention to detail.
-You can develop and execute a strategic plan to meet goals without significant oversight.
-You can complete work independently with broadly defined work objectives and limited review of overall results.

Additional Information
-In addition to the resume, a cover letter is required to apply.

Special Assistant (MA)-MGRL - 0668A

Qualifications

-Bachelor's Degree required.
-3+ years of experience.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.