Admissions & Operations, Sr. Analyst

About the Department BSD MST - Staff. Founded in 1967, The University of Chicago Medical Scientist Training Program (MSTP) is one of the nation’s longest-running physician-scientist training programs. It prepares future leaders in academic medicine through rigorous scientific and clinical training, equipping students to pursue careers in biomedical research and tackling pressing challenges in medical science. This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance. Job Summary The Admissions & Operations, Sr. Analyst coordinates all administrative aspects of the MSTP recruitment and admissions process and manages the daily operations of a small, fast‑paced office. The role is the primary point of contact for prospective students, requiring exceptional professionalism, strong organizational skills, and clear, responsive communication. A regular on‑site presence is required to assist drop‑in students, respond to inquiries, and ensure access to office resources. The position reports to the Executive Director of MSTP and collaborates closely with faculty leadership to support program goals and operations. Responsibilities Serves as the primary point of contact for prospective students. Leads recruitment and outreach strategy and events (including minimal travel as needed), representing both MSTP and the broader BSD graduate programs. Manages operational components of the admissions process: coordinating admissions committee meetings, overseeing application screening and review, developing interview day schedules, and leading communication with faculty, current student volunteers, and administrative interviewers. Partners with Graduate Admissions Professionals (GAPP) and the Pritzker School of Medicine to ensure admissions processes and offers comply with institutional and federal guidelines. Plans and executes MSTP Revisit (Second Look) events in coordination with Pritzker Revisit programming. Maintains a daily on‑site presence to support access to office resources and assist drop‑in students. Supports MSTP’s business operations, finance, and accounting functions in accordance with university systems, policies, and guidelines, including travel and reimbursement processes. Coordinates schedules for students, faculty, and staff for meetings, events, and program activities. Assists the Assistant Director of Student Affairs with programmatic initiatives as needed. Oversees procurement of goods and services for events, including vendor communication and coordination. Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development. Recommends process improvements for programs that relate to critical student‑life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students. Performs other related work as needed. Education Minimum: college or university degree in a related field. Preferred: Master’s degree in a related field. Work Experience Minimum: 2–5 years of work experience in a related discipline. Preferred: 2+ years in academic admissions or recruitment, project and event management experience, familiarity with institutional purchasing and finance processes, advanced knowledge of Microsoft Office and Adobe Suite products. Preferred Competencies Demonstrated flexibility and ability to multi‑task in constantly changing demands and deadlines. Professional communication with prospective and current students, faculty, and administrative partners at all levels. Project management skills and ability to troubleshoot. Attention to detail. Initiative and independent problem solving, both individually and as part of a team. Confidentiality. Working Conditions Office Environment. Weekend/Evening hours as needed to support events. Travel Travel required for recruitment and outreach events, as needed. Application Documents Resume (required) Cover Letter (preferred) Job Family Student Affairs & Services Role Impact Individual Contributor Scheduled Weekly Hours 40 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $60,000.00 – $75,000.00 Benefits Eligible Yes Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on click.appcast.io or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. #J-18808-Ljbffr Biological Sciences Division at the University of Chicago