Manager of Operations-Oncology Clinical Trial Services

The Manager Operations Oncology Clinical Trial Services  reflects the mission vision and values of NM adheres to the organizations Code of Ethics and Corporate Compliance Program and complies with all relevant policies procedures guidelines and all other regulatory and accreditation standards.

In addition the manager facilitates achievement of Oncologys goals through coordinating program development efforts in clinical care research and education. Responsible for coordinating all business services including staff modeling program budget development quality reporting and analysis and financial preparation and analysis as warranted. This position is instrumental in providing key data for support of the Oncology service and assisting with the development of strategies to successfully compete for market penetration.

Provides operational leadership for the Developmental Therapeutics Institute an early-phase oncology clinical trials program overseeing multidisciplinary teams and complex clinical and research workflows. Responsible for daily clinic operations staffing and resource management patient flow clinical trial readiness program budget development financial preparation and analysis and coordination across physicians APPs nursing research pharmacy laboratory and other support services. Partners with clinical and research leadership to optimize workflows address operational barriers support regulatory and protocol requirements and ensure safe efficient patient-centered care for individuals participating in Phase I and other early-phase oncology trials.

Responsibilities:

Core Skills: Operations

• Attracts develops and retains exceptional care givers and provides those care givers with an environment that fosters excellence through continuous learning.
• Collaborates with Human Resources and other managers to ensure appropriate staffing
• Advances innovative retention strategies for staff
• Collaboratively manages the disciplinary process when appropriate
• Facilitates the annual performance review process
• Ensure application of staffing tools
• Manages people and resources to ensure safe and efficient patient care operations.
• Collaborates with the coordinator to ensure optimal staffing and scheduling practices are achieved
• Embeds innovative strategies to support a healthy practice environment that encourages break time and reduces worker fatigue
• Partners with the clinical and non-clinical support services departments to ensure optimal patient throughput
• Supports care coordination and response to operational issues
• Ensures sustained Control phase of DMAIC for all process improvement initiatives
• Ensures regulatory and billing compliance
• Performs assessments and evaluations to determine approach to implementation of new processes protocols and procedures
• Responsible for Environment of Care
• Identify processes and outcomes which are important for customer satisfaction technical quality regulatory compliance or other institutional priorities.

Basic Core Skills:

• Customer Focus:
  • Clearly identifies the internal and external customer(s) for their unit or service area and their respective requirements/expectations.
  • Actively seeks methods of concurrent and retrospective feedback from customers listens to customer feedback and implements solutions and/or interventions as appropriate.
• Creative Leadership:
  • Translates organizational vision into a unit or service area vision that engages staff in contributing to and achieving that vision.
• Coaching and Development:
  • Provides daily just-in-time feedback to improve performance and self-esteem of staff.
  • Tracks coaching discussions and actual performance of associates to ensure accountability.
  • Seeks ways to match staff members talents and career interests with organizational opportunities.
• Continuous Learning:
  • Continually examines ways to improve business relationships with customers suppliers community etc.
  • Seeks and is open to new ideas from a wide range of sources; encourages others to share knowledge and best practices.
• Additional Functions
• Ensures all staff and shifts have appropriate supervision and monitoring to ensure effective safe efficient productive and high quality operations.
• Ensures a safe high quality work environment for the delivery of care and services.
• Identify and manage cross-project dependencies and resolve conflicting priorities.
• Facilitate and ensure cross-functional resource support for projects.
• Advocates the use of effective and proven project management quality process improvement methodologies and budget management techniques to support defined project objectives on-time and on-budget
• Coordinates the development and execution of the operational/system implementation and communication plans for various cardiovascular projects.
• Develops and maintains relationships with all customer including staff physicians and vendors.
• Establishes implements and monitors the unit or service areas capital and operating budget to achieve defined targets.
• Creates annual operating budget and is accountable for monthly financial performance
• Creates and implements capital request replacements and departmental projects
• Partners with the leadership to advance improvement initiatives and opportunities
• Advocates the use of effective and proven project management quality process improvement methodologies and budget management techniques to support defined project objectives on-time and on-budget
• Coordinates the development and execution of the operational/system implementation and communication plans for various projects.
• Develops and maintains relationships with all customer including staff physicians and vendors.

Qualifications :

Required

• Bachelors Degree in Business Administration Clinical healthcare experience and/or experience in related field with substantial healthcare knowledge.
• 3-5 years of work experience in healthcare.
• The individual shall be qualified by training; experience interest demonstrated current ability and shall be willing and able to discharge the duties of his/her office.
• The individual shall possess interpersonal and time-management skills organizational skills and a working knowledge of trends in Oncology disease.

Preferred

• Masters Degree in science related field or Business/Health Administration.
• Strong project management and analytical skills.
• At least 4-6 years in a hospital business management environment.
• Working knowledge of adult Oncology and research populations.

Additional Information :

Northwestern Medicine is an equal opportunity employer (disability VETS) and does not discriminate in hiring or employment on the basis of age sex race color religion national origin gender identity veteran status disability sexual orientation or any other protected status. 

Background Check 

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and at times internal transfers. If you are offered a position with us you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis and we follow all local state and federal laws including the Illinois Health Care Worker Background Check Act. 

Artificial Intelligence Disclosure  

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position however all employment decisions will be made by a person.

Benefits 

We offer a wide range of benefits that provide employees with tools and resources to improve their physical emotional and financial well-being while providing protection for unexpected life events. 

Click on or copy and paste URL to your browser to view detailed benefits information refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings.

If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception: New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.

Remote Work :

No

Employment Type :

Full-time