Executive Assistant

Job Description

Job Description

Overview

 

Are you highly professional, organized and technically competent? Have you had responsibility for overseeing and managing office functions within a professional office environment?

 

If you answered YES to either of these questions, then consider joining our Devereux team as an Executive Assistant !

 

 

Being an Executive Assistant at Devereux has its advantages. This position provides you the opportunity to be an important team member within the Senior Management Team. The position interacts with all levels of the Center and allows you to utilize high-level executive skills.

 

Everyday as an Executive Assistant to the OVP/ED and AED you will.....

• Collaborate with Senior Leadership to complete assignments and meet organizational goals.
• Record, prepare, and distribute minutes for leadership and committee meetings.
• Serve as office manager, maintaining organized files, supplies, and administrative processes.
• Facilitate key communication between the OVP/Executive Director and internal stakeholders.
• Manage calendars, schedule meetings, and coordinate events, tours, and conferences.
• Arrange travel for staff and clients in accordance with policy and cost‑effective practices.
• Maintain personnel files and ensure timely completion of timesheets, leave requests, and evaluations.
• Prepare and submit expense reports and timesheets for senior leaders.
• Support daily administrative office operations and special assignments as needed.
• Provide back‑up coverage for the Front Desk.
• Maintain reliable attendance and adhere to organizational attendance guidelines.

 

What Devereux Offers You  

In addition to a competitive salary, Devereux provides a comprehensive health and welfare program to eligible full-time employees, family members and domestic partners. Eligible employees are eligible to start benefits after 30 days of employment. In addition, we offer;

 

• Medical (including telemedicine via phone, web, app), dental, prescription drug, preventative care, and mental health services. 

• Student loan debt assistance, tuition reimbursement and continuing education assistance. 

• Generous time-off (start accruing 1st day), 403(b) retirement plan with matching benefit, and voluntary/employee paid supplemental life and accident coverage. 

• Employee assistance / work-life balance program. 

Visit to see why Devereux is a great place to work!

 

Devereux is a drug-free workplace, drug screening required. EOE

 

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Responsibilities

Company Overview  

Devereux is one of the nation’s largest nonprofit organizations, providing services, insight and leadership in the evolving field of behavioral healthcare. Founded in 1912, Devereux operates a comprehensive national network of clinical, therapeutic, educational and employment programs that positively impact the lives of 10,000+ children, adults – and their families – every year.

 

Our Mission: Devereux changes lives – by unlocking and nurturing human potential for people living with emotional, behavioral or cognitive differences.

With nearly 6,500 employees working in programs across the country, Devereux is a trusted partner for families, schools and communities, serving individuals in the areas of autism, intellectual and developmental disabilities, specialty mental health, education and foster care. 

 

Our Culture, Our Expectations  

At Devereux, Servant Leadership is embedded throughout our culture and every aspect of our organizational framework. Our mission-driven, people-first mindset is at the heart of the compassionate and high-quality programming we provide – every day – for the individuals and families we serve, and other key stakeholders. Devereux offers challenging and exciting work, and our team environment creates an empowering, positive and rewarding atmosphere. To be successful at Devereux, you will: put the needs of others first, feel called to serve and called to lead. As a member of our team, you will be a significant part of our commitment to providing a welcoming and supportive work environment across all programs and services, and within all policies and employee practices.

 

We believe a workplace rooted in inclusivity – offering a sense of belonging to all those who walk through our doors – is fundamental to delivering the highest quality healthcare services. Through open dialogue and the creation of brave spaces, we will engage in work that gives each of us a chance to change the world – one person, one family, one community at a time. 

 

What Devereux Offers You  

In addition to a competitive salary, Devereux provides a comprehensive health and welfare program to eligible full-time employees, family members and domestic partners. Eligible employees are eligible to start benefits after 30 days of employment. In addition, we offer;

 

• Medical (including telemedicine via phone, web, app), dental, prescription drug, preventative care, and mental health services. 

• Student loan debt assistance, tuition reimbursement and continuing education assistance. 

• Generous time-off (start accruing 1st day), 403(b) retirement plan with matching benefit, and voluntary/employee paid supplemental life and accident coverage. 

• Employee assistance / work-life balance program. 

Visit to see why Devereux is a great place to work!

 

Devereux is a drug-free workplace, drug screening required. EOE

Qualifications

EDUCATION : Associate's degree in business or other appropriate discipline, or equivalent experience; Bachelor’s degree preferred.

 

EXPERIENCE :

• Minimum of six (6) years of relevant professional experience as an organizational lead or second line people manager
• Must have demonstrated proficiency in Microsoft Office Suite (i.e., Excel, Word and PowerPoint) and other business applications (e.g., accounting software, database tools, etc.)
• Must have superior written and oral communication expertise, customer service skills, and an ability to independently follow up as required
• Requires flexibility and an ability to adapt to the demands of rapidly changing priorities. Must demonstrate use of sound judgement and be able to make quick and accurate decisions independently
• The desire to lead a team through inspiration and motivation, and a passion for establishing a best-in-class brand internally and externally
• Experience providing administrative support to a member of Senior Management, preferably in a behavioral healthcare, finance, human services or other non-profit comparably sized, multi-site environment
• Experience working successfully within a matrixed organization with multiple programs and demands, using extreme discretion, tact and a sense of appropriateness of what can be communicated to whom
• Be a Notary Public or able to apply to become one.

 

Devereux has a zero-tolerance policy for abuse and maintains policies and procedures to systematically reduce the risk of abuse to occur in our organization. Devereux fosters a culture of reporting abuse, and will cooperate with the authorities to the fullest extent possible.