Receptionist / Administrative Assistant - Clarksburg, Maryland

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As the receptionist you will be the first point of contact for the company. The Receptionist is responsible for providing secretarial, clerical and administrative support in order to ensure that various departments and associated company services are provided in an effective and efficient manner. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

Responsibilities of the position are:

• Receive, direct and relay telephone messages and fax messages
• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Open appropriate mail and date stamp all general correspondence
• Process outgoing mail
• Coordinate courier shipments and supplies (USPS, UPS, Fed-Ex)
• Maintain general filing system and file all correspondence necessary from front desk operations
• Assist as needed in the planning and preparation of meetings and conference calls
• Maintain an adequate inventory of kitchen and board room supplies
• Maintain an adequate inventory of office supplies
• Respond to public inquiries
• Provide word-processing and secretarial support
• Develop and maintain accountability of printing needs for various entities and work with vendors for best pricing
• Monitor the use of supplies and equipment (including the ordering of printer toners and cartridges to assure best pricing)
• Coordinate the repair and maintenance of office equipment as needed
• Assist with Company events (i.e. holidays and picnic)
• Help keep common areas clean and neat (i.e. kitchen/executive conference room)

Qualifications:

• Proven working experience in similar roles
• Proficient with Microsoft Office Suite
• Professional appearance
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organize, multi-task, prioritizes and work under pressure
• High school degree
• Being a team player
• Solid communication skills both written and verbal
• Have a track record of good attendance and good work ethic

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Receptionist/Administrative: 1 year (Required)

Language:

• Spanish (Preferred)

Ability to Commute:

• Clarksburg, MD (Preferred)

Work Location: In person