Virtual Assistant

Role Overview

Support the day-to-day operations of a distributed team by managing administrative work, logistics, vendor coordination, and gifting for internal teams, extended teams, and clients. This full-time remote role suits a proactive, highly organized professional who can independently carry work through to completion. Key Responsibilities Manage scheduling, research, documentation, and general administrative tasks. Maintain internal trackers, records, and operational information. Coordinate purchasing, vendors, shipping, expenses, and reimbursements. Support onboarding, team logistics, and ad hoc operational requests. Lead gifting operations for team members and clients, including gift sourcing, ordering, personalization, shipping, and delivery. Track gifting budgets, recipient details, orders, and vendor information. Anticipate operational needs and move tasks forward with minimal direction. Qualifications At least 3 years of experience in administrative support, operations, or a comparable role. Excellent organization, attention to detail, written communication, and verbal communication skills. Strong ownership, reliability, follow-through, research ability, and problem-solving skills. Ability to work independently in a fast-moving environment and use sound judgment with sensitive information. Experience in a startup, technology company, or distributed team is preferred. Experience with gifting, vendors, purchasing, or logistics is preferred. Familiarity with Google Workspace, Slack, and project-management tools is preferred. Comfort using AI tools to improve efficiency and automate repetitive work. Work Terms Full-time, remote position supporting a distributed team. Compensation $15 to $30 per hour. Application Process Apply through the available application flow. Submitting an application includes acknowledging the applicable candidate terms and privacy policy.