Registrar

ABOUT US The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan , please visit our website and our careers page . Join our award-winning workforce and make a difference in the lives of our students! Job Posting End Date: 08-28-2026 This position is a full time position working 35 hours per week split between two school locations at 17.5 hours at each school. The two schools are Atholton High School and Reservior High Schools. DESCRIPTION Under the direction of the Principal, the High School Registrar manages student records and ensures compliance with HCPSS, state, and federal regulations. This role oversees enrollment, withdrawals, and transcript requests with meticulous accuracy and confidentiality. As a primary point of contact for the school community, the Registrar ensures the integrity of academic data and supports the HCPSS mission of equity and inclusion. During non-peak periods, the Registrar provides cross-functional support to other administrative staff as needed. MINIMUM QUALIFICATIONS High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please click here . T wo years of general administrative or clerical experience An Associate Degree or the successful completion of 60 credit hours from an accredited college or university may be substituted for up to two (2) years of the required administrative support or clerical experience. PREFERRED QUALIFICATIONS Experience utilizing educational technology platforms, such as Canvas (LMS), Synergy (SIS), and Hoonuit /PowerSchool Unified Insights (Data Warehouse). ESSENTIAL POSITION RESPONSIBILITIES Enrollment, R egistration & W ithdrawal of S tudents Executes and coordinates all procedures for the registration, enrollment, transfer, and withdrawal of high school students according to established local and state procedures. Delivers high-quality customer service to all internal and external stakeholders, including composing and distributing professional correspondence (letters and emails). Verifies student residency and eligibility for enrollment in collaboration with the PPW in strict accordance with county policies and guidelines. Collaborates with relevant school staff such as school counselors and data clerk on enrollments and withdrawals. Student R ecords Upholds the confidentiality and integrity of all student information in compliance with FERPA, county, state, and federal laws, as well as HCPSS policies. Follows all guidelines for the retention and disposal of student cumulative records as directed by the HCPSS Student Records Manual. Accurately enters, manages, and verifies student data within the Student Information System. Student Transcripts Manages the accurate and confidential release of official student transcripts to colleges, universities and other educational institutions, strictly adhering to FERPA guidelines. Collaborates with counselors to conduct credit checks and student progress toward graduation, ensuring the quality and integrity of student academic data. Enters transfer course history by verifying official transcripts, to determine credit equivalencies and conversions, and accurately coding the data. ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES Knowledge Regulatory Compliance: Comprehensive understanding of FERPA (Family Educational Rights and Privacy Act) and state/federal laws regarding the privacy and release of student records. Records Management: Mastery of the HCPSS Student Records Manual, including protocols for the retention, disposal, and transfer of cumulative #J-18808-Ljbffr