Administrative Assistant

Administrative Assistant

S.A. Comunale is seeking an Administrative Assistant to support the Harrisburg branch.

Provide administrative support to the assigned branch office. Duties include general purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required.
• Create and modify documents such as proposals, quotes and miscellaneous correspondence.
• Perform general clerical duties to include but not limited to; photocopying, faxing, mailing, filing and scheduling appointments.
• Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Order office supplies and monitor inventory.
• Create and maintain various office records such as work tickets and accrual work sheets for invoices.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.
• Create/Close/Invoice work tickets.
• Work with customer portals for work orders & invoices.
• Enter & receive invoices from vendors.

Qualifications

• High School Diploma or GED is required.
• 3+ years of administrative experience is required.
• Construction industry experience is a plus.
• Proven knowledge of Microsoft Office Software (i.e. Word, and particularly Excel) is required.
• Knowledge of general office machines and telephone systems is required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.