Special Projects Coordinator- Chief of Staff & Government Relations

Marketing Statement: The Special Projects Coordinator will play a key role in advancing important work across the Chief of Staff & Government Relations teams by tracking deliverables, supporting executive-level coordination, and helping drive projects to completion. This position is ideal for someone who is proactive, detail-oriented, and energized by a dynamic, fast-moving workplace. Job Summary: The Special Projects Coordinator is a position with highly responsible technical responsibilities working directly with the Leadership. The incumbent facilitates and participates in activities within the organization based on the department's priorities. The incumbent is responsible for managing the planning, establishment, coordination and monitoring of all special projects assigned by the departments Senior Vice President (SVP) or Vice President (VP) and serves as a conduit between the department SVP/VP and key internal stakeholders throughout WMATA. The incumbent acts autonomously to ensure timely completion of multiple projects through interaction and communication with (from) senior staff, project teams, and the SVP/VP. Duties include, but are not limited to, managing and coordinating high level project activities, enforcing departmental compliance with internal and external mandates including all regulatory reporting requirements, and collaborating closely with senior stakeholders both within WMATA and with external partners. Principal Job Duties Establishes and maintains liaisons with internal and external individuals and organizations using an integrated program approach. Assists supporting offices in obtaining major approvals and agreements from city, state, and D.C. jurisdictions including Federal agencies to assure program schedules and goals are met. Facilitates specific program initiatives, in support of Washington Metropolitan Area Transit Authority (WMATA)'s strategic goals. Oversees targeted cross-functional initiatives within the department; aligning actions and communications, as required. Is responsible for identifying and raising critical issues to the department SVP/VP, ensuring expeditious resolutions are established. Leads projects and commitments directly involving the departments SVP/VP and his/her direct reports to include liaising with stakeholders to identify and define project requirements, scopes, and objectives that align with organizational goals. Ensures all parts of assigned projects are processed, organized, and progressing according to predetermined timelines and deliverable dates. Reports project outcomes and/or risks to the SVP/VP and other appropriate management channels as needed and escalates issues as necessary based on project work plans. Coordinates the completion and compliance with corrective actions plans (CAPs), audit findings and recommendations from the Office of Inspector General (OIG), Internal Compliance (INCP) and the Federal Transit Administration (FTA) for all departments. Assists in drafting various documents including memorandums, agreements and prepares committee meeting materials for delivery, including preparing PowerPoint presentations. Assists in the development of the departments Administrative annual operating budget in accordance with the Authority's goals and business plan. Manages confidential information ensuring sensitive, controversial and confidential information is treated and disseminated in the proper manner. Ensures all requests for confidential activities for staff are carried out appropriately with tact, diplomacy, and discretion. Creates executive presentations and provides writing and project support to other department Senior Vice Presidents and Vice Presidents. Other Duties Maintains and promotes awareness and accountability with safety policies and procedures while performing job functions. Promotes a positive safety culture and encourages reporting of safety concerns consistent with our Agency Safety Plan, other regulatory requirements within the Safety Management System and just culture principles. The functions listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision. #J-18808-Ljbffr WMATA