Household Manager & Family Assistant

Household Manager & Family AssistantLocation: Los Altos, CA 94024Employment Type: Part-time (15-20 hours/week)Schedule: Monday-Thursday, 1:00 PM - 6:00 PM, with flexibility for occasional Friday coverageCompensation: $35-$40 per hour, with mileage reimbursementStart Date: ASAPRequirements:Ability to maintain a smoke-free environmentHave reliable transportation and a clean driving recordUp-to-date on routine vaccinations (e.g., MMR, Covid, Flu)About Our Family:We are a busy, tech-savvy family with two daughters (ages 12 and 8), a live-in grandparent, and a playful 10-week-old mini Australian Labradoodle puppy. Both parents work in the tech industry, with a hybrid schedule that includes both in-home and in-office work. We value organization and flexibility in managing our family's schedule, as both parents juggle busy work schedules and regular monthly travel. Our daughters are active and involved in a variety of activities, including soccer, tutoring, piano lessons, and math classes, which keep our family on the go. Despite our busy lives, we are committed to spending more quality time together during our downtime. We want to ensure that we can focus on family moments, whether that's supporting our girls in their activities or enjoying time with our new puppy, without being overwhelmed by the daily household responsibilities. We are a vegetarian household, with a mix of Indian and non-Indian meals prepared at home. We're looking for someone who can seamlessly integrate into our household, helping us maintain a calm and organized home environment while allowing us to enjoy more quality time with each other.Who You Are / What We're Looking For:You are a proactive, Type A individual who can anticipate needs and stay one step ahead. With strong verbal and written communication skills in English, you express yourself clearly and ensure that everyone in the household stays aligned. Your high emotional intelligence (EQ) allows you to navigate a multi-generational household with ease, balancing the unique needs of each family member. You maintain a calm and grounded demeanor to help manage the family's energetic pace, and you're adaptable, able to handle schedule changes and keep everything running smoothly. You're comfortable guiding tween children, setting healthy boundaries, and maintaining positive, supportive relationships.You think critically, solve problems, and make decisions independently, always taking initiative without requiring constant direction. Self-directed and capable of working independently, you proactively identify tasks that need to be done before they are even mentioned. You communicate clearly with all family members and manage logistics effectively, ensuring that schedules, meals, and errands are coordinated seamlessly. You enjoy contributing to the family's well-being by anticipating their needs and maintaining a calm, organized home environment.Key Responsibilities:Household Organization & MaintenanceCreate and maintain household organization systems (closets, storage, pantry, toys)Reset and tidy rooms daily; ensure home is prepped for cleaning services (e.g. surfaces cleared)Oversee household schedules and calendars, integrating with Google Calendar and SkylightConduct seasonal swaps (clothing, bedding, décor)Prepare and coordinate donation drop-offs and pick-ups, and occasionally reselling larger items (eg, bikes)Supervise or coordinate with service providers (cleaners, landscapers, etc.)Handle light cleaning tasks, including loading/unloading dishwasher, wiping surfaces, vacuuming high-traffic areas, and taking out trash/recycling (support kids doing their chores)Inventory & ErrandsTrack and restock pantry, fridge, toiletries, and household supplies; ensure cost/space efficiency (e.g., minimize unnecessary duplicates)Create and manage household shopping listsCoordinate household orders (Amazon, Costco, Target)Run errands: grocery shopping, returns, dry cleaning, gift shopping, etc.Meal SupportAssist with prep of healthy meals/snacks for adults and/or kidsShop for groceries and meal-related itemsFollow dietary needs and family preferences (vegetarian)Clean kitchen post-prep and manage kitchen tidinessLaundry & LinensWash, dry, fold, and organize bedding, towels, and kids' laundry, including extensive soccer gearPre-travel prep and iron shirts, business clothesManage linens: rotate bedding, refresh towels, restock essentialsKeep laundry areas tidy and well-stocked with suppliesFamily SupportAssist with school/activity pick-ups/drop-offs (shared with parents)Light homework supervision and setting boundaries with kidsSupport for live-in grandparent: laundry assistance, appointment transportationOversee kids with prepping backpacks, clothing, or snacks for schoolMonthly date night coveragePet CareTake the puppy on midday walks and evening feedingsSchedule vet and grooming appointmentsMaintain pet supplies and careVehicle ManagementSchedule maintenance, oil changes, and inspections for two carsEnsure vehicles are cleaned and organizedTrack registration, insurance, and service schedules in the shared calendarVendor & Property OversightSchedule and coordinate service providers (cleaners, landscapers)Maintain a seasonal calendar for routine home maintenance or upkeep across one or multiple propertiesServe as primary contact for vendors or guestsDeep Cleaning & Special ProjectsTackle occasional deep cleans (fridge, oven, baseboards, etc.)Maintain and refresh specific zones (entryways, garage, mudroom)Organize special projects: toy storage, seasonal decorations, gear rotation, artwork organizationAdministrative & Personal Assistant SupportCapable of helping with travel planning, scheduling, and logistics in the futureManage family calendars and remindersAssist with the coordination of events, appointments, and guest prep (e.g., occasional school spirit days, birthday parties, or other kid/family events)How to Apply:Please submit a short introductory letter, your updated resume, and 3 professional references with contact information. Note that this role requires a background check.