Front Desk Representative

Front Desk Receptionist

Essential Functions

Greet patients and other visitors arriving for appointments

Check patients in: (enter demographics, insurances, and authorizations)

Responsible for the timely verification of medical insurance benefits

Verify online or call insurance companies or primary care physicians to obtain benefit information and confirm authorization and referrals prior to visit

Coordinate with patients regarding their insurance benefits and medical provider program

Collect all co-payments/balances upfront

Call PCPs to obtain referrals and/or authorizations if required by new insurance

Obtain new providers information to add to NextGen

Obtain, verify, and enter patient information into EMR. Ensures the accuracy of all entries

Scan paperwork to EMR

Complete end-of-day closing duties

Assist in cross-training new personnel on front desk duties

Answer phones promptly and courteously, handle requests and inquiries, or route as appropriate

Check out every patient

Make follow-up appointments and follow appointment scheduling protocol and forcing power protocol

Post charges and keep the posting of capitations up to date

Fax back the notes to the PCP or referral physician

Collect Co-payments for Self-Pay Patients or any pending co-payments to be collected

Scan all supporting documentation into the patients chart

Essential Functions (alternative)

First point of contact between patient and office

Greet and help patients by scheduling appointments, maintaining patient records, and answering telephone calls and inquiries

Optimize provider schedules and patient satisfaction with efficient scheduling

Communicate with the Doctor and Office Manager of scheduling changes and updates

Verify patient insurance records and obtain authorizations for services

Maintain office inventory and equipment by ordering necessary supplies

Job Specifications

Typically has the following skills or abilities:

High School Diploma

1-2 years of Customer Service experience

Ability to handle multiple tasks simultaneously in a fast-paced environment

Ability to handle and diffuse patient complaints and disagreements

Exceptional communication and interpersonal skills

Experience navigating Electronic Medical Records and Outlook

Bilingual English/Spanish (if requested)