Accounts Payable Specialist I

JOB SUMMARY:
The Accounts Payable Specialist supports accurate and timely processing of invoices and payments. This position reviews documentation, enters invoices into the accounting system, routes items for approval, reconciles vendor statements, and maintains complete electronic records. The role works closely with vendors, project teams, purchasing, and accounting to resolve discrepancies and support weekly payment processing.

DUTIES AND RESPONSIBILITES:

• Monitor the accounts payable inbox and process invoices and credit memos promptly
• Review invoices and enter vendor invoices
• Research discrepancies on invoices vs purchase order
• Enter new vendors accurately into the accounting system and route them for approval
• Maintain vendor records and obtain W-9s, payment details, and compliance documents as required
• Reconcile vendor statements and investigate missing, duplicate, or past-due items
• Prepare weekly check and electronic payment runs
• Assist with positive pay
• Respond to vendor questions and communicate payment status professionally
• Process expense reports
• Process credit card payment reciliation
• Maintain organized electronic files and audit-ready records
• Assist with month-end close review of accounts payable aging
• Process sales and used tax
• Process city taxes
• Bi-weekly timesheet review
• Part time answering phones and assisting front desk tasks

SKILLS AND ABILITIES:

• High degree of accuracy and attention to detail
• Organized and able to manage competing deadlines
• Clear written and verbal communication
• Proficiency with Excel, Outlook, and PDF documents
• Comfortable working in accounting or ERP software
• Ability to research discrepancies and follow issues through resolution
• Understanding of accounts payable processes and internal controls
• Team-oriented, service-focused approach
• Works independently and handles confidential information
• Self-Motivated

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

This position requires an in person office presence, spending much of your time typing on a computer. Must be comfortable working in an office, cubicle environment with other team members.

POSITION TYPE AND HOURS:

Full-time in office, non-exempt

Monday - Friday 8am-5pm (not flexible)

CREDENTIALS AND EXPERIENCE:

• High school diploma or equivalent required
• One year of accounts payable, accounting, or administrative experience preferred
• Experience with accounting or ERP software preferred
• Working knowledge of Microsoft Excel, Outlook, and PDF documents
• Accurate data entry and 10-key skills

ATS is an equal opportunity employer, and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military, or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited.

The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.