Administrator, OB/GYN

Administrator, OB/GYN Job ID: 291800 Location: Augusta University Full/Part Time: Full Time Job Summary The Administrator is responsible for the day‑to‑day administrative, business, and financial operations for the AU Department of Obstetrics and Gynecology (OBGYN). The Administrator oversees the Department of OBGYN Ambulatory Practice Site in the Medical Office Building (MOB) and ensures high‑quality patient/family centered care, optimal business performance, and adherence to AU and Health System policies and procedures. Daily and operational responsibilities include staff supervision, financial management, leadership, staff development and mentoring, program development, project coordination, environment maintenance, medical office/administrative policies, regulatory compliance, and continuing education. The Administrator assists in developing business plans, executing approved plans, building internal and external relationships to maximize practice site effectiveness, and facilitating problem‑solving across organizational units. Responsibilities General Administration: Department of OBGYN Direct oversight of the multiple sub‑units of the Department OBGYN, supervising the administrative staff. Responsible for the selection, placement, supervision and training of support staff assigned to the Office of the Chairman in each department. Direct oversight of all active financial accounts within AU, MCG, WMG, Foundation and related policies and procedures (purchasing, A/P, A/R, payroll, budgeting, auditing, etc.). Responsible for budget development and management of the department’s operating revenues and expenditures, exercising budget controls to ensure expenditures do not exceed budget. Prepares accurate and timely periodic financial, expenditure, revenue and payroll statements and reports for strategic decision‑making and operational leadership of the department. Direct oversight of administrative policies and procedures of AU, MCG and affiliated organizations (WMG, Foundation, AU health system), including HR, EEO/AA, facilities, materials management, computing and telecommunications. Responsible for recruitment, supervision and professional growth and development of the administrative staff. Facilitate faculty and APP recruitment, supported by a formal business plan, to enhance and expand the missions and strategies of the Department, School and University. Supervision of the coordination and assignment of space and property utilization for the department. Clinical Practice Management and Development: Practice Sites Has day‑to‑day operational responsibility for management of all administrative aspects of practice site operations, including indirect oversight of important functional components. Provides ongoing development and implementation of services in ambulatory practice sites. Facilitates customer focus and patient/family centered care throughout ambulatory practice sites by providing active leadership. Responsible for direct oversight of financial accounts associated with practice site. Includes budget development, supervision and management of operating revenues and expenditures. Exercises budget controls to ensure expenditures do not exceed budget. Prepares accurate and timely periodic financial, expenditure, revenue, and payroll statements and reports for strategic decision‑making and operational leadership. Immediately advises ambulatory leadership of circumstances that will cause the practice site to be over budget; identifies opportunities for budget reductions. Develops appropriate plans for revenue enhancement and business development for ambulatory practice sites. Direct oversight of facility and professional billing and collecting. In collaboration with faculty, monitors clinical activity and pursues 100% charge capture, optimal reimbursement, and documentation compliance for all clinical services. Develops specific goals and objectives for ambulatory practice sites; establishes timetable for achievement of goals. Initiates, facilitates, and participates in performance improvement/quality improvement programs in Ambulatory Care. Reviews performance improvement/quality improvement data and works with all Ambulatory Care personnel to improve performance, achieve high targets. Develops appropriate policies and procedures that guide operation of ambulatory practice sites towards achievement of standards and benchmark indicators. Responsible for implementation and interpretation of Health System administrative policies and procedures, including HR, facilities, materials management, information services, and telecommunications. Works cooperatively with all parties to optimize patient access to ambulatory care services. Assists in development of access standards, monitors performance against those standards and develops corrective action plans for programs not meeting standards. Recruits, hires, supervises, and develops all clinical staff. Initiates activities that ensure external regulatory standards are met, including Joint Commission Accreditation, NCOA Standards, HEDIS Performance levels, and ACGME Requirements. Monitors compliance with external regulatory standards. Supports development of policies in keeping with external regulatory standards adopted by Ambulatory Care Services. Supports the department Chairman in development of standards of professional behavior for clinical physicians and staff, monitors performance, initiates interventions as appropriate. Provides 24‑hour accountability for areas of direct responsibility in accordance with Health System policies and procedures. Facilitates successful performance of all clinical staff through effective change management processes. Supervises coordination and assignment of space and property utilization for ambulatory practice sites. Serves on appropriate committees related to ambulatory care. Develops plans for enhanced, effective marketing of ambulatory practice sites; works with Marketing and Finance divisions to attain ideal performance. Facilitates a positive public relations and community outreach component for practice site. Represents the organization positively and confidently, fostering personal investment, customer service, clinical and performance excellence. Identifies opportunities for clinical program expansion and new business development; develops business plans to improve decision‑making for implementation of new or expanded services. Interacts with local, regional, and national organizations to identify and implement best practices (benchmarking) within ambulatory practice sites; cooperates with the Medical Director to resolve disputes among physicians. Maintains professional growth and development through seminars, workshops, professional affiliations, etc. Ensures adequate managerial infrastructure to support significant expansion of research initiatives within ambulatory practice sites. Assists, as appropriate, with orientation of new faculty in ambulatory care programs. Provides appropriate clinical infrastructure to support continued excellence in education at the student, resident, and fellow level; develops and implements initiatives targeting institution/department goals for graduation, board pass rate, and recruitment of graduates from LCME accredited medical schools. Monitors Faculty Cancellation Rate greater than 2%. Facilitates appropriate medical management; troubleshoots daily access, patient flow and satisfaction for patients, families, referring physicians, etc. Monitors actual hours available in the clinic. Promotes optimal use of Health Information Management (HIMS) within ambulatory practice sites and Ambulatory Care; facilitates planning and implementation of all ambulatory care information systems. Education Administration Provides appropriate infrastructure to support continued excellence in education at the student, resident, and fellow level. Develops and implements initiatives to meet institution/department goals for graduation, board pass rate, and recruitment of graduates from LCME accredited medical schools. Other duties Other duties as assigned. Required Qualifications Educational Requirements Master of Business Administration, Health Administration, Public Health, or related discipline from an accredited college or university with at least five years of clinical administrative and business experience. Knowledge, Skills, & Abilities Ability to maintain confidentiality. Detail‑oriented. Excellent interpersonal, verbal, and written communication skills. Proficient in Microsoft Office and other computer software/databases. Shift, Salary, and Benefits Shift: Days/M‑F (work outside of the normal business hours may be required). Pay Band: 19. Salary Minimum: $144,800.00 annually – $184,600.00 annually. Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum‑midpoint). Benefits may include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays. Conditions of Employment All selected candidates must successfully pass a Background Check review prior to starting with Augusta University. Depending on duties, a credit check may be required for Positions of Trust and/or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that require driving an Augusta University vehicle. For Faculty Hires: Final candidates must provide proof of completed academic degree(s) and post‑secondary coursework in the form of original transcripts; foreign institution training requires educational/credential evaluation. All employees are responsible for ensuring confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during and beyond employment. Credit Check This position requires acquisition of a P‑Card and/or handling cash, credit or other sensitive information and a satisfactory Consumer Credit check as a condition of employment. Equal Employment Opportunity Augusta University is a proud equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. #J-18808-Ljbffr