Central Admin. Receptionist/Admin. Asst. to Dir. of Communications (26-27)

Central Admin. Receptionist/Admin. Asst. to Dir. of Communications (26-27) Starting Date: Jul 1, 2026 Job Description Primary Purpose: Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office. Education/Certification / Qualifications High school diploma or GED 3 years of clerical experience in an office setting School experience preferred Bilingual preferred Special Knowledge / Skills Ability to operate multi-line phone system Effective public relations, organization, communication, and interpersonal skills Ability to speak, read, and understand English Ability to read and comprehend instructions Ability to effectively present information in one‑on‑one situations Proficient in keyboarding, 10‑key numerical data entry, and file maintenance Bilingual preferred Pay Scale & Salary Pay Scale: AIS 4, salary based on experience Salary: $18,207 Major Responsibilities and Duties Reception and Phones Receive and direct incoming calls, take reliable messages, and route to appropriate staff. Greet visitors (public, parents, students, substitutes, vendors, etc.) and respond to their inquiries or direct them to appropriate personnel according to district policies and building security procedures. Maintain visitor log. Assist in disseminating timely and accurate information during emergency situations, following district safety protocols and emergency procedures. Receive deliveries and disseminate materials and information to the appropriate parties. Records, Reports, and Correspondence Prepare correspondence, forms, reports, manuals, and presentations for the District of Communications and other department staff members. Compile, maintain, and file all reports, records, and other documents as required. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. Order and maintain inventory of office supplies and program equipment. Manage the Open Records/Public Information Act inbox and process requests to ensure departmental compliance. Help maintain and coordinate the comprehensive school district calendar and Director's professional schedule. Communications / Administrative Support / Education Foundation Assist Director of Communications with tasks involving district communications, administrative support, and Education Foundation. Attend all Education Foundation meetings, including those held outside of standard business hours. Assist in coordinating and executing district events, including end‑of‑year celebrations, convocation, and other community programs. Assist with content creation and distribution for social media, websites, emails, and other communication platforms. Other Provide clerical assistance as needed. Compile, maintain, and file all reports, records, and other documents as required. Maintain confidentiality. Supervisory Responsibilities None Mental Demands / Physical Demands / Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer and peripherals. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching. Lifting: Occasional light lifting and carrying (less than 15 pounds). Environment: May work prolonged or irregular hours. Mental Demands: Work with frequent interruptions; maintain emotional control under stress. #J-18808-Ljbffr Decatur Independent School District