Accounts Payable Clerk

Job Description

Job Description

Fantastic company with benefits hiring for a dependable Permanent Accounts Payable Clerk to support daily financial operations in Auburn, Maine. This position is well suited for someone who brings hands-on invoice processing experience and can also assist with purchasing-related activities. The ideal candidate is organized, accurate, and comfortable using financial software to manage deadlines, maintain records, and help keep payables processes running smoothly.

Responsibilities:

• Handle a high volume of invoices by reviewing, coding, and entering them accurately within required timeframes.

• Use automated and AI-supported invoice tools to streamline processing, improve accuracy, and support efficient workflow management.

• Compare vendor statements against internal records, investigate discrepancies, and work with appropriate contacts to resolve issues promptly.

• Provide support for purchasing activities, including coordination related to ordering and receiving processes as needed.

• Maintain complete and well-organized accounts payable documentation while following company policies and established financial procedures.

• Prepare reconciliations and complete monthly sales tax payments in a timely and accurate manner.

• Assist with month-end accounting tasks by supplying reports, verifying transactions, and helping close payable records.

• Take on additional administrative or accounting-related duties as business needs require.

• At least 2 years of experience in an accounts payable role with regular invoice processing responsibilities.
• Working knowledge of invoice coding, check runs, and general accounts payable procedures.
• Experience using automated invoice processing systems is preferred.
• Familiarity with financial software; experience with Microsoft Dynamics Great Plains is an advantage.
• Strong proficiency in Microsoft Office applications, particularly Excel.
• High level of accuracy, sound judgment, and effective problem-solving ability.
• Clear communication skills, strong organization, and the ability to collaborate well with a team.