FL - Administrative Assistant

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Summary:

The Administrative Assistant I demonstrates daily the Burrell College of Osteopathic Medicine’s values for respect, trust, integrity, teamwork, and a commitment to a  one team-one goal culture . The Administrative Assistant provides administrative support services to designated and respective Deans/Department Heads/Directors and equivalent level positions through assisting a department or group of professionals and requires the ability to exercise independent judgment and employ basic reasoning skills. The Administrative Assistant I reports to a designated Dean/Department Head/Director with dotted-line supervisory oversight to other assigned supervisors. This designee will complete annual/probationary evaluations.  

 
Through the coordination of the appropriate supervisor, all Administrative Assistants at all levels within Burrell College are required to support each other’s workload during periods of high demand and to address institutional priorities.   Administrative Assistants cross-train others on processes, systems, and policies within their domain and ask for assistance when appropriate as a member of the collaborative team.  Such cross-departmental or division support, when required, will also be communicated and coordinated between each respective supervisor.

• This position is Non-Exempt.
• This position reports to the Chair of Anatomy in collaboration with the Chair of OMM.
• This position starts at $18.63 per hour, depending on experience.

The selected candidate will support Burrell College’s organizational health initiatives, focusing on enhancing leadership, promoting clarity of purpose, improving communication, and reinforcing a respectful, purpose-driven culture. This role is key to fostering a healthy, high-performing organization that values integrity, transparency, and collaboration.   Burrell College Organizational Health Graphic

Examples of Duties:

• Attend required assigned departments and assigned committee meetings, assist with preparing agenda, and take minutes as necessary.
• Administrative Assistant I may support and back up other AA staff on 1 -2 small committees depending on assignment and availability of other AA staff.
• Work with designated supervisors to maintain departmental budgets to ensure proposed expenditures are within budget prior to expense, work with finance on budget revisions and maintain faculty CME funds.
• Provide administrative support, tasks include, but not limited to; answer telephones; serve as the initial point of contact for the department; provide information and direction to students, faculty/staff, and visitors; and resolve a range of administrative problems and inquiries.
• Schedule and coordinate meetings, special events, interviews, appointments, and travel arrangements for faculty/staff as requested.
• Serve as a liaison with other departments.
• Assist other personnel with generating student rosters, check-in/out students, follow ups with students as requested.
• Compose correspondence, prepare agendas, itineraries, presentations, and a variety of departmental reports.
• Process purchase requisitions and reimbursements for assigned departments and assist other departments as requested.
• Maintain departmental office supplies inventory and order supplies as needed to ensure adequate supply.
• Distribute mail.
• Demonstrate a solid working knowledge of office equipment operations and ensure the equipment is maintained and in good working order.
• Perform other related duties as assigned.

Other skills important to this position:

• Attention to detail.
• Good communication skills, written and oral, to communicate effectively with members of the college and be able to communicate workloads and time constraints to multiple stakeholders.
• Ability to multitask in a fast-paced environment.
• Demonstrate good customer service skills and email/ phone etiquette.
• Ability to maintain the confidentiality of information and data.
• Strong organizational and planning skills that reflect the ability to prioritize competing demands and complete action items efficiently with minimal supervision.
• Ability to interact with individuals from different cultures and professional backgrounds, and exercise good “people skills” verbally and in writing.

Minimum Qualifications:  

• High School Diploma or GED is required.
• Two (2) years of experience related to standard duties.
• Strong working knowledge of Microsoft Office applications.
• Basic competency with Adobe Acrobat.

Supplemental Information:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 

• This job is conducted in an office work environment, sitting most of the time.
• Approximately 90% of this position’s duties require the use of a computer.
• Must be able to exert up to 20-40 lbs. of force occasionally.
• The noise level in the work environment is usually minimal. 

Work Schedule:

• Typically, Monday through Friday, 8 am-5 pm.
• Occasionally require early morning, evening, and weekends for special events.

For more information, please visit:  

Our Work Opportunities Page:  

Review of applications will begin immediately and continue until the position is filled.  

NOTE:  Applicants must currently be authorized to work in the United States on a full-time basis.

The Burrell College of Osteopathic Medicine is an equal opportunity employer and values diversity and inclusion among our faculty, staff, and students. We prohibit discrimination based on race, color, religion, sex, national origin, and more.  Individuals with varied backgrounds and experiences are encouraged to apply. The selected candidate will subscribe to and support our commitment to the College’s Mission. 

Burrell College campuses and facilities are drug and tobacco free and comply with the Drug-Free Schools and Communities Act (DFSCA). Employees and students shall not be involved with the unlawful use of controlled substances and/or illicit drugs.