Geothermal Project Coordinator — Assistant PM

At Brightcore Energy, we specialize in turn-key solutions that simplify the clean energy journey for large commercial and industrial clients. Whether it’scutting-edge geothermal systems, solar, energy storage, or smart building technologies, we bring expertise, innovation, and a seamless approach to every phase of a project – from planning and design to implementation and ongoing support – thereby streamlining project timelines, reducing costs, and eliminating scope gaps. Summary/Primary Role: Brightcore Energy is seeking an Assistant Project Manager (APM) to play a pivotal role within our team based in Armonk, NY/Brooklyn, NY. This position is strategically positioned to make substantial contributions to the expanding growth of our Geothermal Development team. The key responsibilities involve managing a diverse range of development responsibilities, both in-office and on-site, to ensure the successful implementation of geothermal projects. (Management may amend or assign duties and responsibilities to this job at any time) Assist in collaborating closely with project stakeholders to craft comprehensive construction plans, budgets, and timelines aligned with project goals. Support the on-site project management activities, including overseeing drilling operations and subcontractor activities under the guidance of the Construction Project Manager. Assist in managing the subcontractor and vendor process, including vetting, sourcing, quoting, and onboarding procedures. Lead the permitting research, submittals, and approvals process. Assist in coordinating all project deliverables on monday.com, involving engineering, drilling operations, subcontractors, vendors, and the Construction Manager. Assist in establishing and managing Procore data, including daily logs, RFIs, invoice approvals, budget, and change orders. Collaborate in creating a comprehensive master project schedule for execution. Work alongside engineering teams to ensure design specifications align with project requirements. Support the drilling operations team by coordinating work orders and addressing vendor requirements for on-site equipment rentals. Assist in coordinating and executing crucial construction tasks for renewable energy sites, both exterior and interior aspects. Participate in supervising and coordinating all exterior and interior construction activities, including demolition, installation, renovation, and preparation work. Maintain oversight of construction activities to ensure adherence to quality standards, conducting regular inspections, and implementing quality control measures. Support in establishing and enforcing protocols for site preparation, infrastructure development, and overall construction, ensuring safe, timely, and high-quality project completion. Assist in resource allocation, including equipment, materials, and labor, to optimize construction efficiency and minimize waste. Assist in upholding stringent safety and quality control measures to ensure compliance with safety regulations and company policies. Facilitate regular meetings to communicate project goals, expectations, and updates effectively. Support in monitoring project expenses, tracking costs, and providing comprehensive budget status reports to senior management. Perform any other duties and projects as assigned by the Construction Project Manager. All other duties and projects as assigned. Qualifications: Bachelor’s degree in Construction Management, Project Management or a related field. 3-5+ years’ experience with project management (both field work and remote office work) in general construction. Experience with geothermal heating and cooling systems preferred. Understanding of construction process, experience with permitting, building codes, safety requirements, subcontractor / vendor management, site supervision and scheduling. Experience and knowledge of the regional technical standards, building regulations, codes and safety requirements. Extensive travel to customer sites in New York and New Jersey. Experience with Procore and Monday.com not needed by nice to have. Supervisory Responsibility: This position does not have supervisory responsibility. Expected Hours of Work & Salary: An Employee must work a minimum of thirty (30) hours each week to maintain full-time status for benefits purposes, however the expectations of the position will require an average of forty (40) hours with overtime required as scheduled. The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining an employee’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, years of relevant experience, education, credentials, and internal equity). Brightcore also offers a comprehensive set of benefits to complement the base salary. The base salary hiring range for this position is $90,000.00-$130,000.00. Travel Requirements: Travel may be required up to 30% to work/project sites in the greater Northeast Region (but not limited to) of the United States. Work site setting. Office setting. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a safety sensitive position. Drug & Alcohol-Free Workplace: BrightcoreEnergyiscommittedtoasafeworkplacefreeofdrugsandalcohol.AllBrightcoreEnergypositionsrequireapre-employmentbackgroundcheckthatincludesprioremploymentverifications,acriminalhistorycheck,andapre-employmentdrugscreen. InaccordancewithDOTregulations(49CFR§40.25),BrightcoreEnergyisrequiredtoobtainpriordrugandalcoholtestingrecordsforapplicants/employeesintendingtoperformsafety-sensitivedutiesforcoveredDepartmentofTransportationpositions.Ifanapplicant/employeerefusestoprovidewrittenconsentforBrightcoreEnergytoobtaintheserecords,theindividualwillnotbepermittedtoperformsafety-sensitivefunctions. Office/Remote/Field Work: Weofferavarietyofstructuredworkarrangements,includingremote,hybrid,andfield-basedassignments,alignedwithorganizationalneedsandrole-specificrequirements.Workarrangementsarerole-dependent,withguidelinesestablishedbasedonpositionrequirementsandbusinessneeds.ThispolicyissubjecttochangeatBrightcore'sdiscretion. Brightcore offers a full slate of medical, dental, and vision benefits including options to enroll in a Flexible Spending Account (FSA) and a Health Savings Account (HSA). 401kPlan: BrightcorecurrentlyoffersbothtraditionalandRoth401kplanswithadollar-for-dollarmatchofupto3%ofcontributionsand$0.50onthenext2%foratotalpotentialmatchof4%annually. OtherBenefits&Perks: PTO FinancialWellnessBenefits BenefitConciergeProgramthroughHealthAdvocate EAP-EmployeeAssistanceProgram Disability,Life,&AD&DBenefits AccesstoMarketplaceforDiscountedGoods&Services BrightcoreEnergyiscommittedtobringingtogetherindividualsfromdifferentbackgroundsandperspectives. 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