Administrative Assistant. Student Health and Counseling

Job Title: Part-time Administrative Assistant (28 hrs/week) Department: Student Health & Counseling Reports to: Daniella DiClerico, FNP; Assoc Director of SHAC Effective Date: 08/15/2026 # of Direct Reports: 0 # of People Supported: 4 Duties/Responsibilities Greet students, answer routine questions, and schedule appointments in medical records system Answer and triage phone calls and other front desk operations at the Student Health Services Develop and maintain office procedures to ensure smooth functioning of Health Services Sort and distribute mail in Student Health Services Communicate with Office Manager for Student Health and Counseling Understand, appreciate, and respect the collaborative nature of the Student Health and Counseling department Administrative operation of the electronic medical record system in Student Health Services Manage requests to release and obtain records in Student Health Services Participate in staff meetings Maintain appropriate boundaries with students Present with a warm, pleasant, and welcoming demeanor Work as a team player, to collaborate, to share ideas, and to respect the ideas and views of others Perform other related duties as assigned Required Skills/Abilities Maintain a welcoming and inclusive environment for persons of all backgrounds, nationalities, and roles Commit to creating an equitable and inclusive environment within the department Keep patient confidentiality Provide excellent customer service Excellent verbal and written communication skills Excellent interpersonal skills Excellent organizational skills and attention to detail Excellent time‑management skills with a proven ability to meet deadlines Strong analytical and problem‑solving skills Ability to prioritize tasks and delegate when appropriate Function well in a high‑paced and sometimes stressful environment Proficient with Microsoft Office Suite and related software Qualifications Education: High school diploma or equivalent Experience Prior front desk, administrative, and office experience Experience in a medical office strongly preferred Physical Requirements Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Hours & Compensation Part‑time, 28 hours per week Hours: 8:45 am – 4:45 pm, Monday‑Thursday This is a permanent 38‑week position starting mid‑August and running through mid‑May (summer off) Hourly rate: $22.44 (non‑exempt) Benefits This position is not eligible for benefits Housing is not provided EEO Statement Manhattanville University is an Equal Opportunity Employer. In compliance with TitleVII of the 1964 Civil Rights Act and other applicable federal and state statutes, all recruiting, hiring, training, and promotion for all job classifications are administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status, or other protected classes. #J-18808-Ljbffr