Accounts Payable Technician / Clerk hybrid

Accounts Payable Technician / Clerk

The Accounts Payable Technician / Clerk is responsible for accurately and efficiently processing vendor invoices, ensuring timely payment of obligations, maintaining proper documentation, and supporting financial controls. This role works closely with internal departments and external vendors to resolve discrepancies and ensure compliance with company policies and regulatory requirements. Hybrid, Monday mandatory, and 1 other day onsite in Hancocks Bridge, NJ.

Key Responsibilities:

• Receive, review, and process O&M invoices for accuracy, proper coding, approvals, and compliance with purchasing and accounting policies
• Verify invoice data against purchase orders, contracts, and receiving documents
• Enter invoices into the Ariba financial system and ensure timely routing for approval
• Monitor invoice queues and resolve issues such as price discrepancies, missing documentation, and vendor inquiries
• Prepare and reconcile weekly/monthly AP reports as needed
• Support month end close activities, including O&M accruals
• Maintain orderly electronic and/or hard copy files for audit and record retention purposes
• Communicate with vendors regarding payment status, discrepancies, and required documentation
• Coordinate with procurement, project controls, and site departments to resolve coding or processing issues
• Assist with continuous improvement activities to streamline AP processes

Qualifications:

• High school diploma or GED required; associate degree in accounting or business preferred
• 1-3 years of experience in accounts payable, accounting, or administrative financial support
• Familiarity with AP processes, purchase orders, and basic accounting principles
• Experience with financial or ERP systems (e.g., SAP and Ariba) preferred
• Strong attention to detail, accuracy, and ability to meet deadlines
• Good communication and customer service skills
• Ability to work independently and handle multiple priorities in a fast paced environment

Skills and Competencies:

• Proficiency in Microsoft Excel, Word, and Outlook
• Strong organizational and time management skills
• Problem solving ability to resolve invoice discrepancies
• Ability to handle confidential information with discretion
• Team oriented approach with willingness to assist where needed

Reference: 1057828

Worried that you don't meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Hive + Co. is dedicated to building a diverse, inclusive and representative workplace, so if you're excited about this role, but worried that you don't meet every requirement, we encourage you to apply anyways. We'd love to get to know you.