Executive Assistant and Business Administrator

About NEPTUNE NORTH


Neptune North was founded in 2024 as a joint venture between Oliver Wyman, a global leader in management consulting and part of the NYSE-listed Marsh, and Rokos Capital Management, a global alternative investment fund manager. Our people are exceptional technical experts, who thrive on exploiting leading-edge technologies to solve the most complex problems.


We provide technology solutions to businesses operating in the banking and financial services, private capital and defense industries.


Our working environment is founded on principles of trust, collaboration and shared purpose. We pride ourselves both on the high calibre of our people, and on the supportive workplace they create, where everyone is given autonomy to grow and thrive.


From our headquarters in Newcastle upon Tyne, UK, we operate across our international office network. We are expanding rapidly, building teams in key markets to stay close to our clients and talent.

• You can have an impact from day one - we empower and trust our people to leverage their skillsets
• Deliver demonstrable business value working together with the customer
• Exercising judgement and acumen to understand the true business need beyond the stated requirements
• Potential to grow and develop in the role and with the business

About the role


The Business Administration team supports the delivery of service excellence across a wide range of streams. The team provides essential support to various departments including scheduling meetings, booking travel, managing accounts and ad hoc projects.


The team are focused on creating an environment that meets the expectations of colleagues, supporting them in achieving their business objectives.

• We are looking for exceptional talent with excellent communication skills
• Collaboration is key, both internally and with our clients. We believe we do our best work when we are together and working hand in hand with business users
• Curiosity is something we embrace and value highly
• We want people who are positive and passionate, have proven problem solving capabilities, can work quickly to find solutions to complex challenges and unlock big opportunities
• People need to be able to take ownership and be trusted to deliver, going the extra mile
• We want people who are highly motivated and have a high desire to learn

Requirements

• Minimum academic requirements of a bachelor's degree with 3.3/4.0 GPA from a top-ranking university, as well as evidence of a strong academic history prior
• Minimum 2 years of experience in a similar role
• Very strong administrative and IT skills, in particular strong Microsoft PowerPoint, Excel, Outlook, and Word skills
• Experience of handling highly sensitive information with tact, diplomacy, and discretion
• Exceptional verbal and written communication skills
• Demonstrates a solution-oriented approach and a proactive attitude with the ability to maintain momentum towards objectives and deadlines
• Demonstrates close attention to detail
• Ability to deal with competing priorities, prioritize and demonstrate a disciplined thought process and an ability to anticipate needs
• Good team player, strong work ethic, confident and energetic
• The ability to cooperate effectively with the wider Business Administration team

Responsibilities

• Gatekeeping calendars and keeping abreast of stakeholders' meeting schedules
• Scheduling meetings, taking care of logistics and supporting with meeting preparation
• Supporting the preparation of presentation materials
• Screening calls, facilitating conference calls and managing ad hoc correspondence with external parties
• Engaging with internal members of staff across all departments, always exercising a professional and approachable manner
• Coordination of business travel, including booking transport and accommodation, and preparing itineraries
• Supporting with the planning, logistics and execution of firmwide events
• Conducting ad hoc projects, research, administration, and record-keeping
• Working with members of the wider Business Administration and Executive Assistant teams to provide support to the firm as required.

Interview Process


CV Review > Aptitude Test > Intro Call + Written Assessment > Interviews


Please email resumes to: View email address on click.appcast.io with the Subject Line: "YOUR NAME" - Executive Assistant and Business Administrator