Coordinator, Monitoring and Program Support

Job Title: Coordinator, Monitoring and Program Support TheOfficeofFiscal Strategy (OFS) is a catalyst for ensuring excellence, equity, and efficiency to ensure DCPS achieves our goals for our students. We want employees who recognize and embrace the importance of a strong partnership between schools and Central Services. When Central Services runs efficiently, and provides high-quality customer service, our school-based employees can concentrate on educating our children and leading our schools. By combining financial planning with strategic planning, thisofficesupports DCPS with activelyidentifyingresources, costs and budget and aligning them with our mission and goals. Divisions/Teams:TheOfficeofFiscal Strategy is organized intofourdivisions Finance: Ensures school and centralservicesfinances areallocatedandexpendedin alignment with the agency’s strategic plan, in a manner that fosters transparency, maximizes funds, promotes equity, and ensures compliance with requirements. ContractsandAcquisitions: Provides procurement services to schools andCentral Services programs through contract and purchase order processes in alignment with District and Federal procurement laws and regulations.Manages andfacilitatesthe procurement of goods and services for all DCPS schools and central services, thatfosters transparency, maximizes buying power, promotes equity of spending with local vendors, and ensures compliance with contractual requirements. Operational Finance(Core): Works to improve organizational effectiveness and to ensure daily fiscal operations are managed efficiently across DCPS. TheOperational FinanceTeam advocates for DCPSprogramsand schoolsby shepherding collaboration with procurement, budget, and HR teams.Operational Financeprovides oversight to ensureequitable, transparent, and compliant personnel and non-personnel spending through quality customer service. Fiscal OperationsSystems: Supports schools and central services by leading OFS’s efforts to design efficient and effective operational finance structuresand processes. Promotes agency financial data literacyby leading finance data visualization initiatives that equipDCPS stakeholders withcomprehensive information. TheFinance Divisionwithin theOfficeofFiscal Strategyincludesfour teams: School Finance: Oversees the annual budget formulation process for DCPS schools, including the allocation of resources,engagingand collaborating with internal and external budget stakeholders, and publishing school budget reports and information. The team ensures that the allocation of resources is aligned to the agency's vision and strategic priorities. Budget Strategy: Oversees annual development and implementation of agency budget, including coordination of new policies and programs as directed by DCPS leadership. Budget Strategy works to solve long-term budget challenges, improve budget processes across the agency, andservesas key relationship holder with OCFO. Grant Administration: Oversees and manages all direct federal, intradistrict, and private grants.The team ensures that DCPS is following all relevant federal grant regulations, and that all grants areexpendedin accordance withthe approved grant application. Monitoring and Program Support: Exists to ensure implementation, guidance, and compliance of federal government mandates that Local Education Agencies (LEAs) must provide to schools. The team works with school leaders and service providers to understand best practices foroperatinga successful federal program in public and private schools, and oversees fiduciary responsibilities as outlined in ESSA, Titles I-IV. The Monitoring and Program Support (MPS) team ensures implementation, guidance, and compliance with federal mandates applicable to Local Education Agencies (LEAs). The team works with public and private school leaders, families, service providers, and internal partners to implement federally funded programs and oversee programmatic requirements under the Elementary and Secondary Education Act (ESEA), including Titles I-IV. As a member of the Monitoring and Program Support team, the Coordinator, Monitoring and Program Support supports the compliant, effective, and customer-focused administration of federally funded programs serving DC public schools and eligible private school students. The Coordinator independently manages assigned compliance monitoring, student and school eligibility, program documentation, inventory, consultation, stakeholder guidance, data validation, and related compliance workstreams. The role requires strong judgment, accuracy, organization, and the ability to translate federal program requirements into clear processes and guidance. The Coordinator, Monitoring and Program Support will report to the Manager, Monitoring and Program Support. Essential Duties and Responsibilities The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned. Coordinates assigned MPS compliance workstreams and recurring monitoring activities in accordance with federal program requirements and established team procedures. Conducts federal program compliance monitoring for public and private schools; reviews required documentation, identifies gaps, documents findings, and follows up on corrective actions. Reviews student and school eligibility information for federally funded services; supports student ranking, residency, participation, Title I, and Title III eligibility processes. Maintains accurate, audit-ready program compliance records across applicable systems and trackers; verifies required documentation and supports document retention. Maintains federally funded equipment and inventory records; conducts site visits and physical inventory activities and verifies required documentation and controls. Collects, validates, and analyzes program, school, and student data to identify compliance issues, support monitoring, and prepare required reports. Supports required consultation with eligible private schools; prepares materials, maintains documentation, tracks follow-up items, and supports evidence of meaningful consultation. Supports needs assessments, parent and family engagement, training, and other required program activities; prepares documentation and stakeholder guidance. Provides technical assistance to school leaders, staff, families, service providers, and DCPS colleagues on federal program requirements and compliance processes. Tracks monitoring findings, required submissions, corrective actions, certifications, and other compliance deadlines and follows up to ensure timely completion. Reviews policies, procedures, forms, communication materials, and program records for alignment with applicable federal requirements and recommends improvements. Collaborates with MPS and DCPS partners to strengthen compliance workflows, data quality, documentation standards, monitoring tools, and internal controls. Performs other duties as assigned. Qualifications Bachelor's degree and two to four years of related work experience. Master's degree preferred. Experience in education, federal programs or grants, compliance monitoring, program administration, student eligibility, inventory oversight, data analysis, or a related field strongly preferred. Experience conducting quantitative and qualitative analysis and demonstrated ability to validate and interpret program, student, school, or compliance data. Advanced proficiency with Microsoft Excel and proficiency with Microsoft Office; experience with databases, workflow tools, Microsoft Power Platform, Quickbase, or similar systems a plus. Knowledge of ESEA, including Titles I-IV, federal program requirements, equitable services, or comparable education compliance requirements preferred. Strong customer-service orientation and ability to build productive relationships with school leaders, staff, families, service providers, and internal partners. Excellent organizational skills, attention to detail, judgment, and ability to manage multiple compliance deadlines and workstreams accurately in a fast-paced environment. Strong written and oral communication skills and ability to translate complex requirements into clear, practical guidance. Ability and willingness to travel regularly to program and school sites within the Washington Metropolitan Area. DCPS Values STUDENTS FIRST : We recognize students as whole children and put their needs first in everything we do. COURAGE : We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success. EQUITY : We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds. EXCELLENCE : We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions. TEAMWORK : We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically. JOY : We enjoy our collective work and will enthusiastically celebrate our success and each other. We are an equal opportunity employer and are committed to creating an inclusive, accessible workplace. We welcome and encourage applications from individuals with disabilities. Accommodation and/or application assistance is available upon request at all stages of the application and employment process. To request accommodation, please contact View email address on click.appcast.io. #J-18808-Ljbffr