ADMINISTRATIVE MANAGEMENT SPECIALIST IV - Office of Central Grants Administration (1054)

Job Summary EXAMINATION IS ANNOUNCED TO ESTABLISH AN EMPLOYMENT LIST TO FILL ONE (1) CURRENT WEST JEFFERSON VACANCY IN THE DEPARTMENT OF OFFICE OF CENTRAL GRANTS ADMINISTRATION AND FOR FUTURE VACANCIES AS THEY OCCUR. Under general direction, the purpose of the position is to lead the preparation, review, and submission of complex federal and state financial and performance reports, including FEMA Public Assistance documentation and reimbursement requests. The employee in this position develops, calculates, and maintains advanced financial methodologies required for FEMA reimbursement, including fringe benefit rates, equipment rates, cost allocations, and indirect cost considerations. Prepares and validates FEMA project documentation, including Project Worksheets (PWs), large project reconciliations, and closeout packages. Serves as the primary coordinator for ensuring emergency contracts are viable, compliant, and operationally ready prior to disaster events. Performs advanced financial analysis of disaster‑related expenditures to ensure eligibility, allowability, and maximization of federal reimbursement. Reviews and approves supporting documentation for high‑value invoices, procurement actions, and reimbursement requests to ensure compliance with federal, state, and local requirements. Oversees and coordinates audit preparation and response efforts related to FEMA and other grant programs. Provides technical guidance and training to departments on FEMA compliance, financial reporting, and emergency procurement requirements. Maintains and enhances grant tracking systems, financial databases, and reporting tools to support enterprise‑wide grant management. Performs related duties as required. This position is an essential, emergency duty status worker and may not be relieved of duty when the Parish President or their designee recommends a voluntary or mandatory evacuation of Jefferson Parish. Possession of an accredited Bachelor’s degree; PLUS , five (5) years of progressively responsible experience in FEMA Public Assistance grant management, disaster recovery financial operations, or governmental grant administration, including at least two (2) years of complex financial analysis or governmental accounting experience. Preferred Qualifications Possession of an accredited Master’s degree in Public Administration, Finance, Accounting, or related field; FEMA certifications; or demonstrated complex experience in FEMA Public Assistance program management. Related education, experience, and/or professional certification(s) above and beyond the minimum qualifications will be required for consideration of an entrance salary above the minimum rate but not to exceed the listed salary range. The examination may consist of a written test, a rating of training and experience, an oral panel interview or any combination thereof. Acceptable applicants will be notified of the time, date, and place of any assembled testing. Applicants must supply complete and accurate information concerning their training and experience including a detailed description of their work experience, the names and addresses of all previous employers and the dates of employment. The information is subject to verification and the Personnel Department reserves the right to determine the quality and quantity of education and experience claimed for credit.

JOB POSTING NO: 1054G-01 DATE: 05/22/26

#J-18808-Ljbffr JEFFERSON PARISH