Accounts Receivable Manager

Accounts Receivable Manager

Louisville, KY, US On-site Public Administration & Government Vaco $USD 38 - 43 Contractor

The Accounts Receivable (AR) Manager is responsible for overseeing all aspects of the accounts receivable function, ensuring timely and accurate billing, collections, cash application, and revenue reporting. This role manages AR functions, develops and maintains effective internal controls, and ensures compliance with government regulations, accounting standards, and organizational policies. The AR Manager works closely with various operational departments to support financial objectives and maintain strong relationships with vendors, agencies, and stakeholders.

Key Responsibilities

• Oversee daily accounts receivable operations, including invoicing, collections, cash postings, and account reconciliations.
• Monitor outstanding receivables and implement strategies to reduce aging balances.
• Ensure accurate and timely billing for government contracts, grants, fees, and services.
• Review and approve adjustments, write-offs, refunds, and account corrections in accordance with established policies.
• Maintain accurate customer and agency account records.

• Prepare and review monthly AR reports, aging schedules, and collection metrics.
• Analyze trends and identify opportunities to improve cash flow and collection efficiency.
• Support month-end, quarter-end, and year-end financial close processes.
• Provide reporting and recommendations to finance leadership.

• Ensure compliance with federal, state, and local regulations, government accounting requirements, and internal policies.
• Develop and maintain effective internal controls related to receivables and revenue recognition.
• Support internal and external audits by providing required documentation and explanations.
• Maintain documentation of policies, procedures, and workflow processes.

• Partner with accounting, budgeting, contracts, grants, procurement, and operational departments to resolve billing and payment issues.
• Identify process improvement opportunities to enhance efficiency and accuracy.
• Participate in system implementations, upgrades, and testing related to accounts receivable functions.
• Recommend and implement best practices for AR operations and customer service.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred but not required.

• 5 years of progressive accounts receivable or accounting experience.
• Experience in government, municipal, public sector, nonprofit, or grant-funded environments preferred.
• Strong understanding of accounting principles, revenue recognition, and financial reporting.

• Knowledge of governmental accounting practices and compliance requirements.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication and customer service abilities.
• Proficiency with ERP systems, Sage Intaact, and Microsoft Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience working with grants, contracts, and public funding sources is a plus.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.