Accountant

Finance And Budget Assistant

The purpose of this position is to assist in finance and budget activities and programs for the City of Spartanburg and is responsible for maintenance and processing of accounts payable transactions. This class works under general supervision, independently developing work methods and sequences.

Examples Of Duties

• Ensures invoice information is complete and accurate prior to generating accounts payable checks.
• Runs accounts payable checks for the city.
• Runs project reports to show how much money is spent on the project.
• Analyzes account information, creates journal entries for errors, and creates spreadsheets for departments to review the spending and requests for grant reimbursement.
• Processes invoices for all city departments.
• Prepares grant reports, credit card reconciliations, and tax reports.
• Maintains the vendor file to include adding new vendors, inactivating vendors, or making changes, etc.
• Maintains account billing system and bi-monthly wire transfers and corresponding journal entries.
• Maintains payment approval listing by department and division.
• Corresponds with vendors and responds to inquiries.
• Interacts and communicates professionally with supervisor, co-workers, bank personnel, auditors, and citizens.
• Prepares monthly sales tax report and submits to the South Carolina Department of Revenue.
• Scans invoices and documentation into the accounting system via imaging software.
• Files the paper copies of vendor invoices and check copies.
• Maintains detailed records for the Equipment Replacement Fund.
• Completes daily accounting tasks.
• Prepares various files, records, and documents.
• Performs related work as assigned.
• Process payroll biweekly, including review and transmission of files by managing and operating the City's payroll software applications.
• Receives and inputs changes for credit union, leaves, child support orders, purchase of service years, savings bonds, safety materials, deferred compensation plans, etc.
• Verifies hours, calculations of gross wages, adjustments before tax, deductions, benefits and accrual hours.
• Processes retirement contributions.
• Processes payroll liabilities each payroll week.
• Distributes timesheets to departments.
• Enters time for Finance Personnel.
• Prepares monthly bank reconciliation for Transit.
• Prepares grant reimbursement requests for various federal and state grants, tracks grant funds, ensures compliance with federal and state regulations, and generates periodic financial reports.

Typical Qualifications

• Associate's Degree.
• Two (2) years of experience or an equivalent combination of education, training and experience.