Senior Project Manager (Spare Parts Department)

Job Description

Job Description

Position Summary

The Project Manager for the Spare Parts Department handles planning, coordinating, and delivering initial/recommended spare parts projects and programs that ensure material availability, service continuity, and compliance with internal and customer requirements. The role manages the full project lifecycle—from needs assessment and technical definition through supply chain coordination, logistics, documentation control, and commissioning/hand-over of spare parts solutions.

Duties and Responsibilities

• Lead spare parts related projects, including spare parts strategy, replenishment programs, and new spare part introduction.
• Manage end-to-end project delivery: scoping, schedule development, resource planning, risk management,
• execution, and closing.
• Define project requirements for spare parts items in coordination with engineering, quality, and supply chain
• teams.
• Prepare and maintain project documentation, including project plans, status reports, and hand-over
• documentation.
• Coordinate with supply chain and logistics to ensure timely sourcing, expediting, delivery tracking, customs
• documentation (where applicable), and warehouse readiness.
• Ensure spare parts technical conformity (drawings/specifications, BOMs, datasheets, test certificates, material traceability, and certifications).
• Establish and monitor KPIs for spare parts availability, lead times, inventory, and project performance.
• Manage technical clarification cycles with suppliers, ensuring alignment on specifications, interchangeability, and installation readiness.
• Own budget tracking for spare parts projects (CAPEX/OPEX where applicable), including forecasting, cost control, and variance reporting.
• Conduct regular stakeholder meetings (internal and customer-facing if required) and provide clear, prompt project communications.
• Drive continuous improvement initiatives to reduce downtime, optimize inventory levels, and improve project
• execution efficiency.
• Ensure compliance with company procedures, quality standards, and contractual obligations.
• Technical scope and requirement documentation (BOMs/specifications/datasheets)
• Supplier/OEM technical review outcomes and documentation packages
• Status reports and final close-out/handover documentation
• KPI dashboards for availability, lead time, and project performance (as needed)

These descriptions as noted above cover the most significant duties as performed but do not exclude other occasional work assignments not mentioned; the inclusion of which would be in conformity with the general nature of the job.

Supervisory Responsibilities

• This position has no Supervisory Responsibilities

Job Qualifications

• Bachelor’s degree in mechanical engineering, Project Management, Supply Chain, or a related field (or equivalent experience).
• Proven experience (typically 3–7+ years) in project management, supply chain coordination, or spare parts/materials programs within industrial environments (steel, power, manufacturing, mining, or similar preferred).
• Strong understanding of spare parts lifecycle management: identification, specification, supply chain,
• planning, documentation, and commissioning readiness.
• Experience managing suppliers, contract deliverables, and technical documentation packages.
• Ability with project planning tools and MS Office; familiarity with ERP/MRP systems and document control practices is an advantage.
• Demonstrated ability to manage multiple workstreams, meet deadlines, and deliver under cost and
• schedule constraints.
• Strong analytical skills for inventory/lead time improvement and project performance tracking.
• Excellent communication and stakeholder management skills; ability to lead cross-functional teams.
• Knowledge of inventory optimization principles (e.g., safety stock, reorder points, criticality-based spare parts classification).

Physical Demands

• Standing, walking, and sitting within an office and workshop environment.
• Required to reach with hands and arms.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. There is no restriction to management’s right to assign or reassign duties and responsibilities to this job at any time.