Document Control Clerk

JOB DESCRIPTION

Document Control Clerk

Department: Customer Service

Job Status: Full Time

FLSA Status: Non-Exempt


Reports To: Document Control Supervisor

Work Schedule: M-F 8:00am - 5:00 pm

Positions Supervised: N/A

POSITION SUMMARY:

The Document Control Clerk reports to the Document Control Supervisor or her designee. Incumbent will provide support and coordination of documents for the Document Control team in accordance with custom regulations.

ESSENTIAL FUNCTIONS:

• Teardown and organization of Form 7512.
• Coordination of documents in accordance with Customs regulations.
• Organization of invoices and delivery receipt documents for warehouse deliveries.
• Responsible for the necessary documentation for amendments and/or cancellation of bonded documents.
• Responsible for keeping updated records of Power of Attorney for Carisam and Crossroads.
• Scanning/indexing internal documents in Docuware System.
• Updating company records and storage logs as well as inventory of document control forms.
• General office duties as well as other administrative functions.

• Any additional duties ss required by supervisor.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of Import/Export paperwork and Customs Documentation
• High level of Customer Service and organization skills.
• Excellent communication and interpersonal skills.
• Must be able to work independently.
• Ability to establish and maintain effective working relationships with others.
• Must have a positive attitude with excellent problem-solving skills.
• Ability to multi-task and problem-solve under stressful/high pace environment.
• Ability to work overtime and flexible schedule.

EDUCATION AND WORK EXPERIENCE:

High School Diploma or GED is required. Administration knowledge experience is preferred. Bilingual fluent English/Spanish; Read & Write proficiency required.

COMPUTER SKILLS:

• Proficient Computer skills, specifically MS Word/Excel/Power Point/Outlook, Web programs.
• Experience with GTK Software, JD Edwards, or similar customer service/order management systems preferred.
• Calculator, fax machine, telephone, copier.

PHYSICAL DEMANDS:

Physical Abilities Lift /Carry

Stand F (Frequently) 10 lbs. or less F (Frequently)

Walk F (Frequently) 11-20 lbs. O (Occasionally)

Sit F (Frequently) 21-50 lbs. N (Not Applicable)

Handling / Fingering F (Frequently) 51-100 lbs. N (Not Applicable)

Reach Outward F (Frequently) Over 100 lbs. N (Not Applicable)

Reach Above Shoulder F (Frequently)

Climb O (Occasionally)

Crawl N (Not Applicable)

Squat or Kneel O (Occasionally)

Bend O (Occasionally)

N (Not Applicable) Activity is not applicable to this occupation.


O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)


F (Frequently) Occupation requires this activity from 33%-66% of the time (2.5 - 5.5+ hrs/day)


C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs./day)

Other Physical Requirements:

• Vision: (Near, Distance, Peripheral, Depth Perception) The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.
• Sense of Sound (Sounds)
• Sense of Touch

WORK ENVIRONMENT:

Office Environment - Working conditions are good. Working environment is primarily in a climate-controlled office. The noise level in the work environment is usually moderate.

ESSENTIAL PERSONNEL:

This function/position has been designated as "essential." This means that when the Company is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the Company.