Legal Administrative & Office Assistant

Legal Administrative & Office Assistant Estate Planning, Immigration & Firm Operations On-site | Bellevue, WA Monday–Friday | 8:00 AM – 3:00 PM This Role Is for You If… You are someone who: Has hands-on law firm experience and understands how a legal office actually functions Thrives in a startup-style legal environment where adaptability and ownership matter Can work independently while collaborating closely with a small, fast-moving team Is organized, detail-oriented, and reliable—even when managing multiple priorities Is comfortable using technology, legal software, and AI-assisted tools to improve efficiency Is eager to learn, grow, and contribute beyond a narrow job description If you are looking for a strictly siloed role with rigid boundaries, this may not be the right fit. If you enjoy responsibility, learning, and supporting a growing firm, this role is designed for you. About Nexus Law, PLLC Nexus Law, PLLC is a boutique law firm based in Bellevue, Washington, serving clients in Estate Planning, Immigration, Business Law, Real Estate, Contract Law, and International U.S.–India matters . We primarily support individuals, families, and small businesses—particularly immigrant families—through thoughtful, detail-driven legal planning. As a growing firm, we operate with a startup mindset , leveraging technology and AI-supported workflows to deliver efficient, high‑quality legal services. Role Overview This is an on‑site Legal Administrative & Office Assistant role that combines legal assistant responsibilities with office administration and operational support . You will support the firm’s Estate Planning and Immigration practice areas primarily , while also assisting with business, real estate, and contract matters as needed. This role is critical to keeping cases organized, clients supported, and the office running smoothly. Legal & Case Support Assist attorneys with matters related to: Estate Planning (wills, trusts, powers of attorney, healthcare directives) Immigration (USCIS forms, affidavits, supporting evidence, filings) Business, real estate, and contract matters (administrative and document support) Prepare, organize, and manage legal documents and case files Maintain accurate digital and physical records using Clio and firm systems Track deadlines, filings, and follow‑ups Coordinate with clients to collect required information and documentation Support attorney and client communications under supervision Office Administration & Operations Manage calendars, appointments, and scheduling Handle incoming calls, emails, mail, and office correspondence Support billing, invoicing, and legal plan (ARAG / MetLife) administrative processesMaintain office organization, supplies, and day‑to‑day workflows Assist with client onboarding and ensure a professional client experience Technology & Growth Support Use legal technology and AI‑assisted tools to support efficiency and accuracy Follow and help improve internal systems, templates, and processes Adapt to evolving workflows as the firm grows Qualifications Required: Bachelor’s degree in Business Administration, Office Administration, or a related field 1–2 years of prior law firm experience (legal assistant, administrative assistant, or similar role) Strong organizational and administrative skills Excellent written and verbal communication High attention to detail and professionalism Ability to handle confidential and sensitive information with discretion Comfort working with technology and legal software Preferred: Experience with estate planning or immigration matters Familiarity with Clio or similar legal practice management systems Experience supporting multiple practice areas in a small or boutique firm Work Schedule & Location On‑site position in Bellevue, WA Monday–Friday, 8:00 AM – 3:00 PM No remote or hybrid option for this role Why This Role Matters You will be a key operational and legal support professional in a growing firm—not just a task‑based assistant. This role offers meaningful responsibility, exposure to multiple practice areas, and the opportunity to grow alongside the firm. #J-18808-Ljbffr Nexus Law, PLLC