Vendor Onboarding & SAW Administrator

Vendor Onboarding & SAW AdministratorJob#: 3056072Job Description:Summary:The main function of a business operations specialist is to maintain vendor relationships, acting as a business analyst for non-IT projects or filling organizational roles above an administrative level, but below a management level. Other responsibilities may include maintaining all project management processes, including project goals, deadlines, metrics and budget. The business operations specialist usually reports to a project manager or director.The Vendor Onboarding & SAW Administrator will own the end-to-end administrative coordination of external staff onboarding and Secure Admin Workstation (SAW) lifecycle activities. This role will serve as the primary point of accountability for onboarding requests, equipment and access provisioning, international logistics, compliance follow-up, and status reporting—reducing onboarding delays and returning senior engineering capacity to technical work.Key Responsibilities and Requirements• Manage vendor onboarding from intake through account provisioning, equipment delivery, and handoff to the appropriate technical team.• Coordinate SAW, smartcard, reader, and YubiKey ordering, shipment tracking, returns, replacements, and international customs requirements.• Submit and monitor external staff records, background screening, training, purchase order, organizational ID, and access requests.• Maintain, monitor, and maintain up to date GOVID and SSPA status for vendors• Own the onboarding work queue, including status updates, stale-item reviews, escalations, backlog management, and stakeholder communications.• Coordinate account reinstatements, onboarding holds, expired screenings, and re-onboarding activities through HR and support channels.• Partner across U.S., EMEA, and APAC time zones with vendors, managers, engineering teams, procurement, mailrooms, and support organizations.Required Qualifications and Education• Bachelor’s degree in business administration, operations, human resources, supply chain, information systems, or a related field; equivalent relevant experience may be substituted.• 3+ years of experience in administrative operations, vendor onboarding, workforce coordination, procurement support, IT asset logistics, or a similar function.• Experience managing high-volume, multi-step workflows using work-management or ticketing systems.• Strong organizational, documentation, follow-up, and stakeholder communication skills.• Ability to manage sensitive personnel, screening, account, and access information with discretion.• Familiarity with enterprise access provisioning, secure-device logistics, international shipping, or compliance-driven onboarding is preferred.• 2-4 years experience required.Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or View phone number on click.appcast.io. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.