Billing Specialist

Billing Specialist

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Billing Specialist based in Brazil.

As a Billing Specialist, you will take ownership of invoicing and billing operations in a fast-paced, client-facing environment. You will work at the intersection of finance, client service, and revenue operations to ensure billing is accurate and delivered on schedule. The role involves managing different billing arrangements, reviewing time and expense data, and maintaining high-quality financial records. You will collaborate closely with partners, finance teams, collections, and other stakeholders to resolve issues and keep billing processes running smoothly. Your attention to detail will help prevent errors, reduce client friction, and support healthy cash flow. You will also identify recurring issues and contribute practical improvements to billing workflows. This is an opportunity to combine strong financial operations skills with modern, AI-assisted tools in a fully remote environment.

Accountabilities:

• Invoice Management: Prepare, review, and issue accurate and timely invoices, including billable hours, expenses, and client-specific billing arrangements.
• Billing Validation: Work closely with partners and internal stakeholders to confirm billing details, review time entries, and validate expenses and supporting data before invoices are issued.
• Billing Schedules: Track billing calendars and deadlines to ensure invoices are consistently prepared and delivered on time.
• Issue Resolution: Investigate and resolve billing questions and disputes by coordinating with internal teams and communicating clearly with clients.
• Record Keeping: Maintain accurate, organized billing records and documentation, ensuring information remains complete and up to date.
• Month-End Support: Contribute to month-end processes by reviewing billing data and ensuring all relevant information is properly captured.
• Process Improvement: Identify recurring billing challenges and recommend practical improvements, while partnering with Accounts Receivable and collections teams to ensure a smooth transition from invoicing to payment.

Requirements

• Relevant Experience: 2–5+ years of experience in billing, accounts receivable, finance operations, or a closely related field.
• Billing Structures: Comfortable working with different billing models, including hourly billing, fixed fees, and retainers.
• AI-Assisted Workflows: Familiarity with AI-enabled billing or accounting tools and willingness to use AI to identify anomalies, automate invoice matching, accelerate follow-ups, and streamline repetitive financial tasks.
• Attention to Detail: Highly detail-oriented, with a strong ability to identify discrepancies and prevent errors before they affect clients or financial processes.
• Systems Knowledge: Experience using accounting, ERP, legal billing, or similar financial management systems.
• Data & Excel Skills: Solid Excel capabilities and confidence working with financial and billing data.
• Communication & Organization: Clear and proactive communicator who can follow up effectively, resolve issues quickly, and manage multiple invoices, priorities, and deadlines simultaneously.

Benefits

• 100% Remote: Work fully remotely from Brazil.
• Independent Contractor: Full-time engagement structured as an independent contractor position.
• U.S. Eastern Time Alignment: Work within schedules that support U.S. Eastern Time working hours.
• Client-Facing Exposure: Opportunity to collaborate directly with partners, finance teams, clients, collections, and other stakeholders.
• AI-Enabled Environment: Use modern AI-assisted workflows to improve billing efficiency and reduce repetitive administrative tasks.
• Process Improvement: Opportunity to contribute ideas that improve billing accuracy, efficiency, and the overall revenue operations workflow.
• Global Work Environment: Work in a diverse and inclusive setting where different perspectives are valued and talented professionals can thrive regardless of location.