Administrative Associate - Emergency Medical Services 9A-5P

Administrative Associate - Emergency Medical Services 9A-5P

NYU Langone Hospital—Brooklyn is a full-service teaching hospital and Level I trauma center located in Sunset Park, Brooklyn. The hospital is central to a comprehensive network of affiliated ambulatory and outpatient practices, and serves as NYU Langone Health's anchor for healthcare access, growth, and delivery in the entire borough. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Position Summary: We have an exciting opportunity to join our team as a Administrative Associate - Emergency Medical Services 9A-5P. In this role, the successful candidate performs and provides clinical administrative support services for the Medical Director and the Administrative Director.

Job Responsibilities:

• Completes and delivers on all work commitments accurately and consistently in order of priority. Accepts direction and changes in assignment willingly.
• Courteously receives phone calls, records messages and directs calls appropriately.
• Initiates calls for the Directors and gives phone reports with appropriate documentation.
• Arranges meetings and conferences, schedules interview and appointments to maintain Directors' schedules without conflict.
• Handles incoming and outgoing mail, opens, sorts, prioritizes, and distributes.
• Takes and types all departmental minutes. Assures accuracy by proofreading before submission.
• Compiles and prepares reports an/or statistics relating to the department.
• Uses computer database to develop Quality Assurance Monitors to assist the Directors and Assistant Director.
• Coordinate medical staff education requirements. Books conference room, gathers materials and prepares handouts.
• Files all work to ensure easy retrieval of materials.
• Maintains and organizes office facilities; organizes and maintains inventory of laboratory lockers and their distribution; inventory of office keys and procurement as needed.
• Maintains employee files. Tracks required documentation.
• Coordinates special projects and events as assigned by the Medical, Administrative, and Assistant Director.
• Maintains professional growth and development through educational programs and in-services.
• Coordinates ordering of supplies and oversees maintenance of equipment.

Minimum Qualifications: To qualify you must have a High school diploma or equivalent 3+ years of previous secretarial and administrative experience preferred

Preferred Qualifications: Experience with electronic medical record system preferred. At least 3 years of in-depth experience in MS Outlook and Office. Strong verbal communications skills with presence and comfort communicating with all levels of Operations and Clinical Management teams Strong customer service skills, including phone etiquette