Procurement Specialist

Job Description

Job Description

The Procurement Specialist manages procurement activities for fabrication projects, ensuring timely acquisition of raw materials, fabricated components, equipment, and specialty services. The position supports project teams through vendor selection, bid evaluation, and order management while balancing project schedule, quality, and cost objectives. Success in this role requires strong coordination between engineering, operations, fabrication, and suppliers.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Requires ongoing coordination, communication, and/or team problem solving between departments or functional areas and clients for work production or service quality.
• This position requires regular contact with clients and with employees in multiple internal departments.

Purchasing:

• Interact with company disciplines to develop and issue Vendor RFQ packages.
• Source and evaluate suppliers for raw materials, fabricated components, equipment, tools, and services.
• Obtain and analyze competitive quotations from multiple vendors and make purchase recommendations.
• Monitor supplier performance related to quality, cost, responsiveness, and on-time delivery.
• Build long-term relationships with key suppliers to support project and operational needs.
• Issue Purchase, Work and Change Orders to Vendors.
• Obtain pricing and procurement efforts with freight companies for final delivery.

Expediting/Source Inspection:

• Coordinate with vendors per order requirements to ensure deliverables meet time and quality standards.
• Liaison between vendors and CFAB internal stakeholders, keep stakeholders apprised of schedule status, including potential changes.
• Expediting of orders including contacting and visiting vendors to ensure compliance with order specifications.
• Provide status updates for project order progress and issue field visit reports.
• Maintain vendor document submittals via Document Index Schedules and in-house review/approval requirements.
• Work with AP Invoice verification/authorization to create and keep materials cost control reports.

Logistics/Material Control:

• Coordinate procurement and delivery of materials to support project schedules, fabrication activities, and field construction requirements.
• Review bills of materials (BOMs), drawings, and project schedules to identify material requirements and lead times.
• Develop material delivery schedules aligned with project milestones and fabrication priorities.
• Track material status from purchase through receipt and final utilization.
• Coordinate replenishment of inventory items based on usage trends and production demands.
• Assist with inventory audits, cycle counts, and reconciliation activities.
• Identify and reduce excess, obsolete, or slow-moving inventory.
• Resolve discrepancies involving quantities, damages, incorrect shipments, or missing documentation.
• Coordinate corrective actions with suppliers and internal stakeholders when issues arise.
• Track the status of critical and long-lead procurement items.
• Expedite supplier production and shipments to maintain project and fabrication schedules.
• Provide regular updates to project managers, engineers, and fabrication personnel regarding material availability.
• Identify potential delivery risks and implement mitigation strategies.
• Maintain accurate material tracking logs and procurement status reports.

EDUCATION & EXPERIENCE:

• This position requires a bachelor’s degree and 4 or more years of expediting or quality control experience, preferably in the oil and gas/pipeline industry.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Requires ongoing coordination, communication, and/or team problem solving between departments or functional areas and clients for work production or service quality.
• This position requires regular contact with clients and with employees in multiple internal departments.

Purchasing:

• Interact with company disciplines to develop and issue Vendor RFQ packages.
• Source and evaluate suppliers for raw materials, fabricated components, equipment, tools, and services.
• Obtain and analyze competitive quotations from multiple vendors and make purchase recommendations.
• Monitor supplier performance related to quality, cost, responsiveness, and on-time delivery.
• Build long-term relationships with key suppliers to support project and operational needs.
• Issue Purchase, Work and Change Orders to Vendors.
• Obtain pricing and procurement efforts with freight companies for final delivery.

Expediting/Source Inspection:

• Coordinate with vendors per order requirements to ensure deliverables meet time and quality standards.
• Liaison between vendors and CFAB internal stakeholders, keep stakeholders apprised of schedule status, including potential changes.
• Expediting of orders including contacting and visiting vendors to ensure compliance with order specifications.
• Provide status updates for project order progress and issue field visit reports.
• Maintain vendor document submittals via Document Index Schedules and in-house review/approval requirements.
• Work with AP Invoice verification/authorization to create and keep materials cost control reports.

Logistics/Material Control:

• Coordinate procurement and delivery of materials to support project schedules, fabrication activities, and field construction requirements.
• Review bills of materials (BOMs), drawings, and project schedules to identify material requirements and lead times.
• Develop material delivery schedules aligned with project milestones and fabrication priorities.
• Track material status from purchase through receipt and final utilization.
• Coordinate replenishment of inventory items based on usage trends and production demands.
• Assist with inventory audits, cycle counts, and reconciliation activities.
• Identify and reduce excess, obsolete, or slow-moving inventory.
• Resolve discrepancies involving quantities, damages, incorrect shipments, or missing documentation.
• Coordinate corrective actions with suppliers and internal stakeholders when issues arise.
• Track the status of critical and long-lead procurement items.
• Expedite supplier production and shipments to maintain project and fabrication schedules.
• Provide regular updates to project managers, engineers, and fabrication personnel regarding material availability.
• Identify potential delivery risks and implement mitigation strategies.
• Maintain accurate material tracking logs and procurement status reports.

EDUCATION & EXPERIENCE:

• This position requires a bachelor’s degree and 4 or more years of expediting or quality control experience, preferably in the oil and gas/pipeline industry.

Consider:

Bachelor’s degree in business administration, Supply Chain Management, Procurement, Finance, or a related field preferred.