Benefits Administrator

HFI Management ("HFIM") is currently seeking a Benefits Administrator based in Idaho Falls, Idaho. This role will complete and update all benefit processes plus any payroll needs for all companies and assist in accounting processes.


HFIM is the administrative and sales support division of the Brad Hall family of companies. HFIM supports companies in fuel and lube distribution, propane sales, retail fuel stations, oil field services farming, fuel transportation and other industries. The family of Companies does business in the Western United States and supplies fuel to over 40 states.


The Benefits Administrator will primarily be focused on:

• Review and approve benefit enrollments, making decisions as needed regarding eligibility for late enrollments and life change events.

• Oversee benefit reconciliations and payments to ensure accuracy and timeliness of both. Work with appropriate carrier to resolve any discrepancies.

• Learn ACA laws and requirements along with current HRIS system processes to ensure benefits are offered as required and 1095 forms are populating accurately.

• Process life and LTD claims as needed.

• Ensure group health plan notices and other required benefit documentation are distributed in a timely manner and made available to eligible employees and participants as mandatory.

• Work with brokers to update benefit policies and information annually and resolve issues as needed.

• Rollover benefit plans and perform necessary changes and updates in the HRIS system in preparation for open enrollment each year.

• Work with on-leave employees in setting up and tracking repayment of missed premiums while they are away.

• Assist employees with benefit related issues while maintaining a good working relationship.

• Assist with payroll preparation and processing for all applicable entities as needed.

• Work with employees, managers, accounting, and HR department to resolve payroll/benefit issues promptly.

• Assist field personnel as needed.

• Perform regular audits of all benefits to ensure eligibility, dates, profiles, and statuses are correct and up-to-date.

• Conduct regular audits of employer match contributions (401k and HSA) to ensure calculations are correct and employees are not exceeding federal limits.

• Collaborate annually with 401k plan auditiors to provide necessary documentation, address inquiries, resolve issues, and ensure compliance with plan regulations.

• Track EOI processes and update information in Paycom as necessary.

• Work with accounting to balance, trouble-shoot, and refine issues and processes.

• Assist in maintaining payroll, benefits, and personnel files in electronic filing system.

• Audit payroll system regularly for locations, accuracy of benefits, etc.

• Tracking of government programs such as FMLA, NMSNs, etc.

• Look for and suggest ways to improve areas of needed improvement.

• Two or more years' experience in multi-state payroll and benefit processing.

• Experience with HRIS platforms.

• Ability to communicate well through verbal and written skills.

• Strong computer skills and able to learn company systems and processes.

• Adheres to the company's values and ethical expectations

• Able to effectively multitask.

• Strong understanding of reporting and financial systems.

• Strong understanding of excel.