Chief of Staff

Position Summary

As a "Chief of Staff" you will serve as a trusted strategic partner and extension of the Principal's practice to help drive growth of practice area. In this high-impact role, you will leverage deep knowledge of the Principal's ( Rainmaker's) priorities and key client relationships to proactively drive coordination, communication, and relationship management. You will play a critical part in ensuring all administrative and client engagement activities are executed with exceptional quality, discretion, and alignment with Firm standards.

Skills, Experience, Qualifications, If you have the right match for this opportunity, then make sure to apply today.

Essential Functions and Responsibilities

Strategic Calendar & Logistics Management

• Proactive Scheduling: Manage the Principal's complex calendar seamlessly by anticipating needs, prioritizing competing demands, and aligning schedules with critical client and business priorities.
• Travel Coordination: Organize end-to-end travel arrangements, including detailed logistics, materials, and comprehensive itinerary management.

Client Engagement & Relationship Support

• Relationship Management: Develop a deep understanding of key clients, matters, and priorities to proactively support and enhance client engagement.
• Outreach & Tracking: Maximize client connection opportunities by aligning meetings with travel plans, prompting strategic outreach, and tracking critical follow-ups.
• Contact Database: Maintain and regularly update a comprehensive, strategic list of key client contacts and relationships.
• Matter Intake: Support ongoing client matters, including opening new matters and assisting with conflict-related inquiries.

Communication & Stakeholder Relations

• Primary Point of Contact: Serve as the gatekeeper and primary liaison for internal and external stakeholders, including high-profile clients, using sound judgment to prioritize communications.
• Correspondence: Draft, review, and handle correspondence on behalf of the Principal, ensuring polished and timely responses.
• Materials Preparation: Create highly accurate and professional client-facing materials, presentations, and documents..

Meeting & Records Administration

• Meeting Logistics: Coordinate video conferences, conference calls, room reservations, material preparation, and visitor hosting. xhyhwjd
• File Maintenance: Organize and maintain electronic and paper files according to the Firm's records retention policies.