Coordinator, Health & Safety

Health & Safety Coordinator

The Health & Safety Coordinator develops, implements, and monitors workplace safety programs to ensure regulatory compliance with Occupational Safety and Health Administration (OSHA), prevent accidents, and promote a safe environment. Responsibilities include conducting inspections, delivering safety training, investigating incidents, maintaining required records such as OSHA 300 Log, managing personal protective equipment (PPE), and collaborating with management and safety teams. Key duties also involve performing risk assessment, enforcing safety policies, supporting emergency planning, and fostering a strong safety culture through training and communication. The role requires coordinating day-to-day operations effectively in a fast-past environment while working independently and meeting critical deadlines.

Duties and Responsibilities: The incumbent is responsible for executing the duties and responsibilities listed below and other duties as assigned. Some positions may require working before, during, or after an emergency or disaster at the department's discretion.

• Creates and oversees safety programs, emergency action plans egress, and site-specific protocols. Creates and maintains a project-tracking log that documents Notice to Proceed (NTP) dates, contractors and subcontractors names, project start and end dates, and the assigned Project Manager.
• Maintains records (OSHA logs, incident reports, SDSs), ensures compliance posters are displayed, and reports to management/risk management. Ensures management and continuous availability of PPE for HCTRA employees, including maintaining inventory logs, monitoring stock levels, and coordinating timely issuance.
• Interacts with other HCTRA staff members to review and monitor construction contracts, agreements, and other legal documents ensuring documentation and compliance requirements. Acts as a primary contact between HCTRA employees, supervisors, management, contractors, and subcontractors through enforcement of OSHA, State, and Federal standards.
• Designs and delivers safety training for HCTRA employees on topics including hazard recognition, proper PPE use, and emergency procedures while maintaining accurate training records within Quickbase Health & Safety database.
• Manages incident and accident details as reported by HCTRA contractors and subcontractors, documenting details of accidents, injuries, and near-miss events, conducting root-cause reviews, and recommending appropriate corrective actions.

Other Duties: This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Requirements

Education and Experience: High school diploma or GED equivalent from an accredited institution. Three (3) to five (5) years of progressively responsible experience in an administrative or coordinator role. Preferred: Progressively responsible experience in construction safety, occupational health, safety administration and training, or infrastructure project compliance. Hands-on experience enforcing OSHA standards in multi-contractor environments.

• Ability to provide specialized administrative support.
• Advanced knowledge of personal computer, utilizing software such as Outlook, Word, and Excel in a Microsoft Windows environment, and Power Point.
• Ability to maintain high level of confidentiality, judgment, personal responsibility, and dependability.
• Ability to work independently with only general direction and utilizing established policies and objectives.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain professional attitude and interact with all office personnel at all levels including consultants and stakeholders.
• Ability to be dependable and maintain good attendance.
• Ability to organize and prioritize a variety of tasks in an effective timely manner to meet critical time deadlines.
• Ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Physical Demands: Light work Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Position Type and Typical Hours Work:

• This is a full-time position. Typical work hours and Monday through Friday.
• Hours may vary based on business needs of the department.

Emergency situations may require additional hours. This position is considered essential personnel and is subject to being held over or working extra shifts as needed during times of emergency, declared disasters, or as needed to support critical business functions and to provide services for the benefit of the public while other governmental offices could be or are closed.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and scanners. There are no major sources of discomfort. A normal environment with acceptable lighting and climate controlled is provided.

Reporting Relations: Reports To Position: Health & Safety Manager Supervises Positions: N/A

Equal Opportunity Statement: Harris County is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, pregnancy, disability, genetic information, or any other protected class in accordance with applicable federal and state laws.

Harris County Toll Road Authority