Office Coordinator/Manager

Job Description

Job Description

We are looking for a Part Time (M, W, FR) Office Coordinator/Manager to support day-to-day operations for a non-profit organization in Charlotte, North Carolina. This Long-term Contract position is well suited for someone who thrives in a busy environment, communicates confidently with diverse teams, and helps maintain efficient office operations across locations. The role will focus on administrative coordination, workflow support, and process improvement while serving as a dependable resource for staff and leadership.

Responsibilities:

• Oversee daily administrative activities to help office operations run smoothly across multiple facility locations.

• Organize schedules, records, and routine documentation while ensuring information is accurate and easy to access.

• Assist in balancing workloads and operational priorities to keep tasks moving efficiently in a fast-paced setting.

• Provide support to administrative team members by helping resolve issues, answering questions, and promoting effective communication.

• Contribute to labor coordination, productivity tracking, and quality-focused initiatives that strengthen overall performance.

• Maintain office procedures, filing systems, and internal processes to support consistency and organization.

• Coordinate general office services, including reception support, supply ordering, and ongoing maintenance of office materials.

• Prepare reports and administrative updates for leadership and identify practical ways to improve workflows and efficiency.

• At least 2 years of experience in office coordination, office management, administrative support, or a related operational role.
• Strong verbal and written communication skills with a customer-focused approach to supporting staff and visitors.
• Demonstrated ability to manage multiple responsibilities and adjust priorities in a dynamic work environment.
• Experience collaborating with different departments and supporting teams across more than one location.
• Solid organizational skills with the ability to solve problems independently and make sound decisions.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to handle sensitive or confidential information with professionalism and discretion.
• Familiarity with office support functions such as accounts payable coordination, receptionist coverage, office supply management, or basic technical support requests.