Data Entry Specialist

3 month contract with the possibility of an additional 3 month extension
Remote
Interview: Teams

Things to Ask:

• Specific example of a product-data cleanup effort: what was wrong, how the person identified the issue, who owned the correction, and how they verified completion.
• How they would reconcile conflicting product values between an ERP system, spreadsheet, supplier file, and PIM.
• How they would prioritize a backlog containing missing required attributes, duplicate records, and cosmetic formatting issues.
• What checks they would perform after a bulk upload of several thousand product records.
• How they would approach a business owner who has not responded to repeated requests for missing information.

PURPOSE OF THE JOB

We are seeking a detail-oriented Contract Data Steward to support a Product Information Management (PIM) implementation and ongoing data-quality effort. This role will help load, cleanse, validate, audit, and maintain product information within the PIM platform while coordinating closely with business data owners across product, marketing, sales, operations, customer service, and other functional teams.

The ideal contractor combines disciplined data-entry execution with sound judgment about data quality, consistency, completeness, and governance. Experience with Stibo Systems STEP is preferred, though experience with any enterprise PIM, MDM, ERP or product-data platform is highly relevant.

The Contract Data Steward will improve the accuracy, completeness, consistency, and usability of product data in the PIM system. They will support the transition of product information from source systems, spreadsheets, supplier files, and other repositories into a governed PIM environment.

This person will serve as a practical link between the PIM team and business data owners: identifying missing or conflicting information, documenting exceptions, routing questions to the right owners, and confirming that approved data is correctly represented in the PIM for the initial data migration.

KEY RESPONSIBILITIES

PIM Data Loading

Support initial data migration and correction of legacy product-data issues.

Prepare, format, validate, and load product data into the PIM system using approved templates, import tools, bulk-upload processes, or manual entry workflows.

Create, update, enrich, product records, attributes, specifications, and related data.

Validate that data loads complete successfully and reconcile record counts, attributes, and key field values against source files and expected-load totals.

Adhere to data-entry standards, naming conventions, attribute definitions, controlled vocabularies, and established business rules.

Assist with attachment, association, and validation of product-related digital assets, documents, certifications, technical data sheets, images, and other approved content where applicable.

Data Cleansing and Quality Assurance

Identify and correct incomplete, inaccurate, duplicate, inconsistent, outdated, or improperly formatted product data.

Compare data across the PIM and other source systems to identify discrepancies.

Investigate duplicate records, missing values, inconsistent terminology, invalid attribute combinations, incorrect units of measure, and data-formatting issues.

Apply approved cleansing rules and escalate exceptions that require business-owner, technical, regulatory, or governance decisions.

Document recurring data defects and recommend practical improvements to prevent the same issues from recurring.

Data Owner Coordination

Work directly with designated data owners and subject-matter experts to obtain missing product information and resolve data-quality issues.

Follow up with data owners in a professional, organized manner to obtain validation, corrections, approvals, and supporting documentation.

Communicate data issues in business-friendly language, distinguishing between items that can be corrected administratively and items requiring a policy or governance decision.

Track open questions, data exceptions, owner responses, and resolution status through completion.

Support alignment between business teams when multiple functions own or contribute to a single product record.

Governance, Documentation, and Process Support

Follow established data-governance policies, PIM workflows, approval processes, audit requirements, and security/access controls.

Participate in recurring PIM, data-quality, and data-governance working sessions.

Identify opportunities to improve templates, imports, and source-data handoffs.

Support the creation of job aids, data-entry guides, attribute-reference materials, and onboarding materials for business data contributors.

JOB REQUIREMENTS

2+ years of experience in data stewardship, data entry, master data, product data, catalog management, data-quality management, or a related operational role.

Experience working with structured product, item, SKU, material, catalog, specification, or technical data.

Demonstrated ability to cleanse, standardize, validate, reconcile, and audit data with a high degree of accuracy.

Strong Microsoft Excel or comparable spreadsheet skills, including filtering, sorting, data validation, lookup functions, duplicate identification, conditional formatting, and file preparation for imports.

Experience coordinating with business users or subject-matter experts to collect, validate, and resolve missing or conflicting data.

Strong attention to detail and the ability to manage large volumes of repetitive yet business-critical work accurately.

Ability to follow documented processes while recognizing and escalating exceptions appropriately.

Clear written and verbal communication skills, including the ability to summarize data issues and required actions for nontechnical stakeholders.

Ability to organize work independently, manage competing priorities, meet deadlines, and maintain reliable status tracking.

Comfort working with data from multiple systems, files, and business functions.

PREFERRED QUALIFICATIONS

Experience with Stibo Systems STEP PIM, including product record maintenance, attributes, classifications, workflows, imports, exports, validation rules, or data-quality activities.

o Experience with another PIM platform, such as Salsify, Syndigo, Informatica PIM/MDM, Riversand, or similar tools.

Experience in a manufacturing, building products, industrial products, printing, packaging, distribution, retail, or B2B product environment.

Experience preparing bulk-load files, conducting import reconciliations, or supporting data migration.

Exposure to product documentation, compliance data, safety data, technical specifications, packaging information, certifications, or marketing content.

CORE COMPETENCIES

Data accuracy and attention to detail

Product-data stewardship

Data cleansing and standardization

Data reconciliation and issue resolution

Excel and bulk-file management

Cross-functional communication and follow-up

Process discipline and documentation

Ownership of open issues through resolution

Sound judgment regarding escalation and governance

Comfort working in evolving implementation environments