Admin Assistant

Job Title: Administrative Assistant

Location: Hollywood - 33020

Hours: 8am to 5pm

Pay Rate: $20 Hours
Employment Type: Full-Time

Position Summary:

Adecco Is assisting a client in their search for a detail-oriented and reliable Administrative Assistant to support daily office operations. This role is responsible for providing administrative, clerical, and basic accounting support to ensure the efficient functioning of the union office while maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

• Answer and direct incoming phone calls, emails, and general inquiries
• Greet members, visitors, and vendors in a professional manner
• Maintain organized filing systems (electronic and paper) for member records and documents
• Schedule meetings, appointments, and manage calendars for leadership and staff
• Prepare correspondence, reports, meeting agendas, and minutes
• Assist with membership records, applications, and database updates
• Coordinate office operations, including mail distribution and supplies management
• Support event and meeting logistics, including travel arrangements if needed

Accounting & Financial Support:

• Use QuickBooks to maintain accurate financial records
• Assist with Accounts Receivable (invoicing, tracking payments, follow-ups)
• Assist with Accounts Payable (processing invoices, vendor payments, reconciliation support)
• Track expenses and support basic financial reporting
• Maintain organized financial documentation and records

Qualifications:

• High school diploma or equivalent required (Associate's degree preferred)
• 2+ years of administrative or office support experience
• Experience with QuickBooks required
• Basic knowledge of Accounts Receivable and Accounts Payable processes
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills

Pay Details: $20.00 per hour


Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.