Human Resources Specialist

Job Description

Job Description

The HR Specialist will report directly to the Senior HR Generalist to support the administration of benefits and leaves of all types, following through with vendor and employee needs to smooth transitions, changes, the flow of information, and accuracy of records and reports. Secondarily, the HR Specialist will support the VP of HR and team on employee selection coordination and on/offboarding tasks across all regional offices.

This role creates opportunity for an HR Specialist to expand their HR, industry, and company-level experience into a broader role in HR including comp and benefits, leave administration, performance management, employee relations, talent acquisition and retention, and beyond.

This position is based onsite and follows a five-day in-office workweek. 

Primary Duties & Responsibilities

• Administer the Company's employee benefits programs, including enrollments, qualifying life events, Open Enrollment, employee communications, benefit reconciliations, and serving as the primary employee resource for benefits-related questions.
• Coordinate and administer employee leave programs, including FMLA, CFRA, Pregnancy Disability Leave, Workers' Compensation coordination, ADA accommodations, and other federal and California leave requirements while maintaining accurate documentation and regulatory compliance.
• Prepare, maintain, and assist with required federal, state, and local HR compliance reporting, audits, recordkeeping, and employment documentation to ensure compliance with applicable laws and company policies.
• Assist the VP of Human Resources and regional office hiring managers with job candidate sourcing, screening, and interview scheduling, along with subsequent onboarding tasks.
• Assist the Senior HR Generalist with HRIS administration, including maintaining employee data integrity, supporting system updates, generating reports, troubleshooting employee issues, and assisting with HR technology initiatives and process improvements.
• Assist the Senior HR Generalist in coordinating relationships with HR vendors, insurance carriers, brokers, third-party administrators, HRIS providers, and other service partners to support effective administration of HR programs.
• Conduct periodic audits of employee records, benefits, leave administration, payroll deductions, personnel files, and HR data to ensure accuracy, compliance, and operational efficiency.
• Provide general Human Resources administrative support, including onboarding and offboarding activities, employee communications, maintaining HR forms and records, coordinating training logistics, supporting department projects, and delivering responsive customer service to employees and managers.
• Perform other duties and special projects as assigned.

Preferred Knowledge, Experience and Capabilities

• Strong communication and coordination abilities across multiple office locations.
• Benefits administration through an HRIS platform and experience with alternative funding a plus.
• Strongly prefer experience with Paylocity HRIS and payroll platform.
• Leave and Workers Comp administration.

The ideal HR Specialist is a person who can think through policies and practices, understand manager and employee implications, long-term effects on talent attraction and retention, employment costs and liabilities, then make good judgements, bring the right things to the right people's attention, take the right actions, and then follow-up and make recommendations and adjustments as needed. This applies even to administrative tasks, all of which either help us get 1% better or don't...

The job, the department, and the people are fun, but the reach and effects of everything done in HR impact the whole organization...

Privacy Statement

Most of the information we collect is information provided directly by you and includes information submitted by you through forms or links on the site, emails or other electronic messages, and the job application portal – a list of the information we collect and purpose for collection can be found at the following link:

We do not sell, trade or otherwise transfer your personally identifiable information to third parties except that some information may be processed or stored by third party service providers who are contractually obligated to only use such information for purposes of carrying out their contractual obligations in support of our business functions. 

Equal Opportunity

Howard Building Corporation is an Equal Opportunity Employer. We recruit, hire, train, and promote individuals without regard to race, religion, color, national origin, ancestry, age, sex, gender, marital status, gender identity, gender expression, sexual orientation, medical condition genetic information, disability, military status or protected veteran status or any other consideration made unlawful by federal, state or local laws, including the CA Fair Chance Act. HBC is an Equal Opportunity Employer in compliance with the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Initiative, and all other applicable law. 

HBC does not use artificial intelligence in any aspect of the hiring process.

What We Offer

• Company Paid Employee Benefits – Health, Dental, Vision, Life and AD&D
• Health Savings Accounts (HSA), HRA, Additional Life, Disability, and more
• Discounted Gym Memberships, Wellbeing Rewards, Employee Assistance Programs
• Employee Stock Ownership Plan – Free Retirement to all Full-time Employees
• 401(k) Retirement Plan + Partial Employer Matching Funds
• Paid Parking, Auto Allowances, Commuter Benefits
• Over 5 Weeks of Paid Time Off to Start
• Paid Training + Tuition Reimbursement
• Employee Referral Bonuses
• Annual Bonuses
• Flexibility

PI287361354