Maintenance Administrative Assistant

Job Title

Maintenance Administration Assistant

Job Description

The Maintenance Administration Assistant provides administrative support to Facilities Maintenance management, supervisors and forepersons by performing administrative and clerical duties pertaining to facilities, vehicles and employees. In addition, this position will provide assistance to employees regarding forms, policies and procedures, liaison, general company and department functions.

Responsibilities

Performs data entry as assigned.

Closes maintenance work orders in TxBase.

Maintains files of vehicles, track and various equipment maintenance and inspection reports as directed in conformance with FRA regulations.

Posts service bulletins and employee information reports.

Reviews and verifies employee time entries for accuracy daily and edits as appropriate. Monitors and posts data within the timekeeping system for accurate biweekly payroll and attendance tracking.

Maintains Hours of Service records for designated employees.

Communicates with other facilities and departments as required/directed.

Provides and assists employees with forms such as vacation, sick leave, etc.

Answers telephones.

Processes incoming mail and prepares outgoing mail.

Assists in the administration of employer provided uniforms and equipment.

Processes and forwards personnel records to appropriate location for transferring employees and set-up files for new incoming personnel.

Performs other duties as assigned or apparent.

Qualifications

High school diploma/GED or higher

Two (2) years or more of office administrative experience; experience must include intermediate PC experience in Microsoft Word, Excel, and maintaining calendars

Candidates must also have experience creating correspondence, letters, and memos in proper business style format and experience with creating/maintaining electronic subject files

Additional Skills and Experience

Organizational and prioritization skills

Customer service oriented

Ability to work effectively with diverse internal/external customers/work groups

Knowledge, Skills and Abilities

Knowledge of secretarial and administrative procedures.

PC skills including MS Office and electronic calendar.

Ability to type 40 words per minute.

Ability to adjust to changing priorities and work independently.

Ability to handle multiple tasks with efficiency.

Ability to work well with others.

Benefits

We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.

We encourage our employees to develop their skills through on-site training and tuition reimbursement.

We provide a competitive salary, excellent benefits and a good work/life balance.