Supply Chain Coordinator

Job Description

Job Description

POSITION SUMMARY:

The Supply Chain Coordinator supports day-to-day purchasing and inventory operations by executing purchase order processing, vendor coordination, and shipment tracking activities with speed and accuracy. This role ensures materials are ordered, documented, and delivered according to plan, maintains accurate purchasing and inventory records, and proactively follows up on exceptions to prevent delays or stock disruptions. Success in this position is defined by transactional accuracy, timely order fulfillment, and reliable administrative control of the purchasing process.

Local Candidates Preferred: This position requires regular, on-site attendance in Agoura Hills, CA. Candidates must currently reside within a reasonable commuting distance of the worksite (approximately 45 minutes or less under typical traffic conditions). Relocation is not being offered for this position.

KEY DUTIES AND RESPONSIBILITIES:

• Process purchase requisitions and issue purchase orders in accordance with approved pricing, contracts, and inventory requirements.
• Obtain quotations from approved suppliers and maintain current vendor pricing and lead-time information.
• Track open purchase orders, expedite late shipments, and coordinate with vendors, carriers, and internal stakeholders to ensure on-time delivery.
• Verify order accuracy by reconciling requisitions, purchase orders, invoices, and receipts; resolve discrepancies and shipment errors.
• Maintain accurate purchasing records, files, and system data including pricing, orders, inventories, and delivery status.
• Monitor inventory levels and initiate replenishment requests based on established min/max or planning guidelines.
• Coordinate domestic and international freight pickups, deliveries, and related documentation including duties and freight charges.
• Support supplier communication regarding order status, documentation, and routine service issues.
• Prepare basic purchasing and inventory reports to support planning and operational visibility.
• Follow company purchasing policies, procedures, and regulatory requirements; perform other administrative support duties as assigned.

TECHNICAL & PREFERRED QUALIFICATIONS:

• 2+ years of experience in purchasing, supply chain, or inventory control in a transactional or administrative capacity, with demonstrated accuracy in order processing and documentation.
• Proficiency in ERP/MRP or purchasing systems (e.g., SAP, NetSuite, Oracle, or similar) and strong Excel skills, including basic reporting, data entry integrity, and reconciliation.
• Experience coordinating with vendors, carriers, or freight forwarders, including tracking shipments, expediting late orders, and resolving discrepancies.
• Demonstrated attention to detail and process discipline, with a track record of maintaining accurate records, managing multiple open orders, and meeting deadlines in a fast-paced environment.
• Strong written and verbal communication skills, enabling clear follow-up with suppliers and effective coordination with internal stakeholders across operations, accounting, and warehouse teams.

WHAT SUCCESS LOOKS LIKE:

• Purchase orders are processed accurately and on time, with minimal corrections, discrepancies, or rework.
• Open orders are actively monitored and expedited, resulting in consistent on-time deliveries and minimal material shortages or production interruptions.
• Inventory replenishment requests are triggered correctly, preventing both stockouts and excess inventory caused by administrative error.
• System and documentation integrity is high, with clean ERP data and complete, audit-ready records across POs, receipts, invoices, and shipments.
• Suppliers and internal stakeholders receive fast, reliable follow-through, reducing escalations and eliminating “where is this order?” noise.

WORK ENVIRONMENT and PHYSICAL DEMANDS:

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines and various computer programs.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The noise level in the work environment is typical of that of an office.
• May encounter frequent interruptions throughout the workday.
• The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to move, traverse, reach, and bend throughout the day.
• May need to be in the warehouse to perform some functions where PPE will be needed and may encounter hazards.
• May be subject to occasional travel.
• May be required to move or lift up to 20 pounds.