Administrative Assistant

Administrative Assistant I or II - JSOMPosting Number - S07113PPosition Title - Administrative Assistant I or II - JSOMDepartment - ManagementSalary Range - $38,000 to $45,000; depending on the rolePay Basis - MonthlyPosition Status - Regular full-timeLocation - RichardsonPosting Open Date - 06/23/2026Job Summary - Are you looking for a challenging job opportunity, work-life balance, comprehensive benefits including paid holidays, vacation, and sick leave, employee tuition assistance, and working with a great team? Look no further! Join our team! The University of Texas at Dallas has excellent job opportunities for individuals looking to join our team as an Administrative Assistant I or II in the Jindal School of Management (JSOM).Minimum Education and Experience - Administrative Assistant I: Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience. Administrative Assistant II: Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.Essential Duties and Responsibilities - Administrative Assistant I Provides administrative support for assigned area(s) and assists with special projects, activities, and events. Provides administrative support to the faculty. Completes account reconciliation of monthly financial transactions in PeopleSoft to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action. Notifies and updates faculty on a periodic basis regarding available funds in their cost centers. Assists with the execution of department events. This includes conferences, meetings and mixers. Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system. Periodically reviews encumbrances and Purchase orders to ensure payments have been posted and encumbrances released for efficient use of funds. Checks budgets, and initiates budget journals needed before purchases or travel arrangements are made. Coordinates travel arrangements and reimbursements according to university policies. Makes conference room reservations for faculty/student events and meetings. Maintains calendars, appointments as well as room and parking reservations. Provides academic and administrative support for the program and associated faculty. Ph.D. student support, which includes budgets, travel, job market, etc. Other Duties as assigned.Essential Duties and Responsibilities - Administrative Assistant II Provides mid-level administrative support for assigned area(s) and assists with special projects, activities, and events. Requires an understanding of organization operations, organizational procedures, and HR functions. Employees at this level typically handle complex administrative tasks with increased independence, often managing specific areas of administrative work. Works under minimal supervision. Provides independent administrative support to the faculty. Completes account reconciliation of monthly financial transactions in PeopleSoft to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action. Notifies and updates faculty on a periodic basis regarding available funds in their cost centers. Assists with the planning and execution of department events. This includes conferences, meetings and mixers. Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system. Periodically reviews encumbrances and Purchase orders to ensure payments have been posted and encumbrances released for efficient use of funds. Checks budgets, and initiates budget journals needed before purchases or travel arrangements are made. Coordinates travel arrangements and reimbursements according to university policies. Plan and execute events and meal planning for faculty and their guests, as well as provide support for program meetings and events. May include making posters, emails, travel and hotel arrangements, meal planning, scheduling of visits, itineraries, reimbursements, parking, Uber, providing maps, and communication with guests. Makes conference room reservations for faculty/student events and meetings. Maintains calendars, appointments as well as room and parking reservations. Assist in the day-to-day operations for PhD Program. Provides academic and administrative support for the program and associated faculty. Ph.D. student support, which includes budgets, travel, job market, etc. Student and faculty reminders, current and former student record keeping. Other Duties as assigned.Physical Demands and Working Conditions - General office setting.What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits BCBS PPO Medical Insurance Options – including 100% paid employee medical coverage for full-time employees AD&D Insurance Dental & Vision Plan Options Long and short-term disability TRSRetirement Plan Fertility Benefits Paid time off All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit for more information.About Us UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.Special Instructions Summary Important Message - 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.Supplemental QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired DocumentsResumeCover Letter/Letter of ApplicationOptional DocumentsVeteran Employment Preference - Form DD-214