Billing Coordinator for a Global law firm with great growth oppty & benefits

Billing Coordinator/Analyst

A large global law firm is actively seeking a Billing Coordinator/Analyst in their Dallas office. This position is responsible for the review of Outside Counsel Guidelines to ensure that billing is compliant with the expectations of their clients. This will include invoice review, timekeeping training for attorneys and staff, assist in preparation of budgets, and overall analysis of client economics. Excellent communication skills are required to effectively manage all billing matters with partners, clients, and staff as this position will provide recommendations and advice. The Legal Billing Analyst should have knowledge of legal terms and processes in order to effectively manage the client billing.

Responsibilities:

• Reviews Outside Counsel Guidelines and prepares a summary that is distributed to all timekeepers working for the client.
• Trains timekeepers to adhere to the guidelines, which includes a review of proper narrative etiquette, expense allowances, and proper task and activity code usage.
• Customizes and coordinates best practice procedures to ensure a smooth billing process for the partners and clients.
• Prepares reports and analyses as requested.
• Reviews inventory regularly to abide by billing deadlines to minimize the billing and collections cycle.
• Acts as liaison between clients, partners and assistants when issues arise that require follow-up to address client's needs and provide resolution.
• Coordinates the efforts of internal staff, vendor staff and client's designated personnel.
• Performs other duties and responsibilities as assigned.

Qualifications:

• Bachelor's degree is preferred. Accounting or Business major highly desirable.
• Must have 3 -5 years of law firm e-billing experience.
• Proficient with various e-billing protocols, vendors and the e-Billing Hub. Prior experience with third party e-billing software is preferred.
• Must be familiar with best practices for billing/collection in the legal industry.
• Must have the ability to effectively communicate with all levels of personnel, have excellent attention to detail and the ability to work well under pressure.
• Outstanding written and verbal communications skills, excellent organizational skills and the ability to strategize, multi-task and prioritize.
• Exemplary customer service mindset is highly motivated and enjoys a team-oriented atmosphere.
• Should have an ownership mentality, a commitment to proactive communication and exceptional follow through skills.
• Flexibility/availability to work overtime as needed (includes evening and weekend).