Accounts Payable Specialist

Accounts Payable Specialist Are you a detail-oriented accounting professional who thrives in a fast-paced environment? We're looking for an Accounts Payable Specialist to join the team and play a critical role in ensuring accurate financial operations and exceptional vendor relationships. In this role, you'll own the full accounts payable cycle, support key accounting functions, and help drive process improvements that enhance efficiency across the organization. If you enjoy solving problems, streamlining processes, and working cross-functionally in a technology-driven environment, we'd love to hear from you. This company is at the forefront of developing next-generation fusion energy technology with the goal of delivering clean, reliable, and abundant electricity at scale. By combining innovative engineering, advanced technology, and a mission-driven approach, they're working to solve one of the world's most important challenges: meeting the world's growing energy needs sustainably What You'll Do + Manage the full-cycle accounts payable process, ensuring timely and accurate invoice processing and vendor payments. + Process a high volume of invoices (200+ weekly) while maintaining a high level of accuracy and compliance with company policies. + Partner closely with Supply Chain, Inventory Management, and Receiving teams to resolve invoice discrepancies and payment-related issues. + Investigate payment delays and errors, identify root causes, and implement solutions to improve future performance. + Build and maintain strong vendor relationships through proactive communication and exceptional customer service. + Identify opportunities for process and system improvements that increase efficiency, accuracy, and scalability. + Administer the corporate credit card program, including card setup, policy compliance, fraud monitoring, and monthly statement reconciliation. + Support travel and expense management by ensuring policy compliance, facilitating approvals, and processing timely reimbursements. + Prepare journal entries and perform balance sheet reconciliations related to accounts payable, accruals, and other assigned accounts. + Assist with external audits by providing supporting documentation and responding to auditor inquiries. + Ensure compliance with applicable tax regulations, including annual 1099 preparation and reporting. + Utilize systems such as NetSuite, Tipalti, Ramp, Slack, and ticketing platforms to manage workflows and maintain accurate records. What We're Looking For + 2+ years of full-cycle Accounts Payable experience. + Proven ability to process and manage 200+ invoices per week in a fast-paced environment. + Experience working with ERP systems; NetSuite experience is a plus. + Strong understanding of account reconciliations and accrual accounting. Why Join Us? + Be part of a collaborative, technology-driven organization where your contributions make a tangible impact. + Work with modern financial systems and tools that support innovation and efficiency. + Have the opportunity to influence and improve processes across the accounting function. + Join a team that values accountability, continuous improvement, and professional growth. Job Type & Location This is a Contract position based out of Seattle, WA. Pay and Benefits The pay range for this position is $34.00 - $37.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Seattle,WA. Application Deadline This position is anticipated to close on Aug 27, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.