Event Planner

Job Description

Job Description

Benefits:

• 401(k)
• Competitive salary
• Dental insurance
• Employee discounts
• Free food & snacks
• Health insurance
• Paid time off
• Vision insurance

Role:     Event Planner
Location:     Spice Headquarters, 5601 Tillman Ave. Cle, Ohio 44102
Position Type:    Full-Time

Overview
The Event Planner creates exceptional dining experiences through meticulous planning, thoughtful coordination, and seamless execution. You are a natural communicator who builds strong relationships with clients and partners. You love the event‑planning process and take pride in bringing memorable experiences to life—from weddings and anniversaries to corporate gatherings and private celebrations. You are known for your organization, creativity, and calm, solutions‑oriented approach. You manage your time with intention, contribute innovative ideas, and serve as a driving force behind the company’s long‑term success. 

Key Responsibilities

Event Planning 
•       Guide clients through the planning process with thoughtful questions and active listening to fully understand their vision. 
•       Collaborate with clients to design an experience that aligns with their needs, preferences, and budget. 
•       Recommend menus and service styles that best support the event’s goals. 
•       Schedule and lead venue walkthroughs; understand venue inventory, layout, and catering policies. 
•       Coordinate all rental needs and place orders with approved vendors. 
•       Create detailed event timelines, layouts, and service plans. 
•       Manage staffing needs through Ubeya and collaborate with team leads to ensure proper coverage. 
•       Conduct chef meetings to review BEOs and BOH timelines. 
•       Prepare gear packs and review them with the warehouse manager. 
•       Facilitate captain/event manager meetings to ensure alignment across all teams. 

Event Execution 
•       Serve as the primary point of contact for clients, venues, and vendors on the day of the event. 
•       Oversee full event setup, service flow, and breakdown. 
•       Lead and support staff, fostering teamwork and clear communication. 
•       Coordinate with culinary teams and manage dinner expediting. 
•       Monitor labor needs and adjust staffing as appropriate. 
•       Ensure all elements of the event are executed with thoughtful hospitality and attention to detail. 
•       Follow up with clients after the event to ensure satisfaction and maintain positive relationships. 

Essential Skills

•       Genuine passion for thoughtful hospitality. 
•       5+ years of event planning and execution experience for on‑site and off‑site events. 
•       Highly organized with a natural drive to exceed guest expectations. 
•       Warm, outgoing personality that builds rapport easily. 
•       Strong attention to detail and ability to manage multiple priorities. 
•       Comfortable working independently and making informed decisions. 
•       Enjoys problem‑solving and adapting quickly to changing needs. 
•       Open to feedback and committed to continuous learning. 

Bonus Skills

Experience with any of the following platforms is a plus: 
•       Microsoft 365 
•       Tripleseat 
•       Ubeya

Employee Culture
Spice is a founder-owned, mission-based company. Our purpose is Changing how people connect with food and our focus is thoughtful hospitality experiences.
At Spice, we make a PACT - a shared commitment to uphold the values that define our culture. This PACT shapes how we work, grow, and deliver unforgettable experiences.

Our Core Values: P.A.C.T. 

Protect Your Peace
Prioritize well-being by setting boundaries, managing stress, and maintaining balance for sustainable performance.
Always Learning
Stay curious and adaptable, embracing opportunities for growth and continuous improvement.
Cultivate Joy
Celebrate achievements, foster positivity, and create uplifting experiences for our team and guests.
Trust + Respect
Act with integrity, value diverse perspectives, and treat everyone with honesty and dignity.