Admin Support Specialist for Office of External Affairs

Admin Support Specialist for Office of External Affairs

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more:

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Aetna State Health Benefits of North Carolina
• NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans - 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount
• and more

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

Posting Details

Classification Information

Position/Classification Title - Administrative Support Spec

Classification Type - SHRA

Position required to work during periods of adverse weather or other emergencies: - N - Not Mandatory

Minimum Experience/Education - High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Years Experience, Skills, Training, Education - Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software excellent proficiency in Microsoft Office (WORD,POWERPOINTandEXCEL) and email applications. (OUTLOOK)Excellent verbal and written communication skills, including editing and proofreading.Excellent planning and organizational skills.Ability to take initiative and ownership of projects.Demonstrated ability to handle sensitive issues and maintain confidentiality.Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.Ability to multi-task, adapt to changing priorities and meet deadlines.

Required License or Certification

Position Overview

Primary Purpose of Position - Provide complex administrative support with minimal supervision. Anticipate the needs of the Director and proactively solve problems and/or independently handle issues.Maintain strict confidentiality and exercise discretion in all business-related matters and interactions. Exhibit high level of professionalism in conduct, work ethics and appearance. Prioritize multiple tasks, work efficiently within time constraints and deadlines, and handle stressful situations maintaining a calm professional demeanor at all times. Demonstrate customer service mentality. Be attentive and detail-oriented; be organized, flexible and adaptable. Possess exceptional written and verbal communication skills; clearly communicate information, listen well and ask relevant questions. Work effectively as a team member to contribute to the efficient functioning of the work environment. Work cooperatively with other staff; maintain courteous and effective relationships

Primary Function of Organizational Unit - North Carolina Agricultural and Technical State University is a preeminent land-grant institution where high-achieving scholars are engaged in transformative teaching and learning, civic outreach, interdisciplinary research and innovative solutions to global challenges.North Carolina Agricultural and Technical State University advances knowledge through scholarly exchange and transforms society with exceptional teaching, learning, discovery and community engagement. An 1890 land-grant doctoral research institution with a distinction inSTEMand commitment to excellence in all disciplines, North Carolina A&T creates innovative solutions that address the challenges and economic needs of North Carolina, the nation and the world.

Work Hours - 8-5 Monday - Friday ***Some nights and weekends are required***

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. - On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Required Competency - Knowledge - Program

Duties - Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time.May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor.Independently prioritize, plan, coordinate and/or oversee logistics for events and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials.Manage complex business travel in compliance with unit, university, and sponsor policies.

Required Competency - Communication - Verbal/Written

Duties - Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep supervisor informed of all matters that require his/her attention.Respond to inquiries from students, faculty, external constituents, and staff.Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention.Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.Strong computer skills including excellent proficiency in Microsoft Office (especiallyWORD,POWERPOINTandEXCEL

Required Competency - Information/Records Administration

Duties - Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions.Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met.Perform administrative tasks related to financial and human resource transactions.

Required Competency - Office Technology

Duties - The employee will utilize common office technology such as desktop/laptop computers, scanners, copiers,SMARTboards, etc. In addition, in this administrative support role, the employee must have previous experience/proficiency with or demonstrate willingness to learn University-based software platforms such as Banner Student, Banner Finance, E-Travel System and Aggie Mart Purchasing.

Position Information

Working Title - Admin Support Specialist for Office of External Affairs

Competency Level - Advanced

Position Number - 003811

Recruitment Range - $43,206 - $46,350

FLSA - Non-Exempt

Appointment Type - Permanent - Full-time

FTE - 40 hours/week, 12 months

If Time Limited, Appointment Length

Organizational Division - Office of the Chief of Staff

Organizational Location - Office of the Chancellor

Organizational Unit - State & Community Relations

Posting Detail Information

Posting Number - SHRA3214

Open Date - 06/17/2026

Close Date - 09/10/2026

Special Instructions to Applicant - You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

North Carolina Agricultural and Technical State University