Human Resources Administrative Assistant

Human Resources Administrative Assistant

The Human Resources Administrative Assistant provides administrative, clerical, and coordination support across Human Resources functions, while also assisting with employee records, HRIS data, HR communications, and employee-facing HR programs. At Quva, this role is an essential part of a mission-driven organization dedicated to expanding critical access to quality, affordable medication and data insights while promoting a culture of innovation, collaboration, and continuous improvement.

This is an on-site role in Sugar Land, Texas. Monday - Friday 8:00 AM - 5:00 PM. Local Candidates Preferred.

What the HR Administrative Assistant Does Each Day:

• Maintain accurate employee records and HRIS data, ensuring information is complete, current, and handled confidentially
• Review and approve routine HRIS workflows in accordance with established procedures
• Upload documents to the document manager system
• Maintain accurate employee data on the intranet and upload updates as needed
• Support onboarding activities, including new-hire orientation logistics and business card requests
• Provide administrative support for HR reporting, document preparation, data processing, and record-keeping
• Coordinate company-wide and HR-related events, including communications meetings and celebrations, by researching venue, catering, and entertainment options; gathering quotes; negotiating pricing; and coordinating logistics
• Answer and screen incoming calls routed to the operator, including customer service inquiries, and direct them to the appropriate department or employee
• Order office supplies, coordinate catered meals for customer visits and workforce events, and maintain inventory for designated locations
• Enable and disable badge access for employees and visitors to support secure entry to the Corporate office
• Serve as a key contact with corporate location building management for maintenance requests, and related facility support
• Maintain and monitor off-site shredding services for designated locations, including ordering supplies and coordinating special projects
• Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed
• Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency
• Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism
• Monitor incoming customer service correspondence received by fax and distribute it accordingly

Our Most Successful HR Administrative Assistant Has:

• Strong verbal and written communication skills with the ability to work effectively with employees, leaders, departments, and external contacts at all levels of the organization
• Sense of urgency, accountability, resourcefulness, and ability to work in a changing, fast-paced environment
• High ethical standards, discretion, and ability to maintain confidentiality when handling employee and business information
• Self-starter with initiative, flexibility, time management skills, and the ability to learn independently
• Active listening, collaboration, and appropriate contribution to team conversations and business discussions
• Ability to understand how issues affect related processes and seek opportunities to improve or creatively transform existing approaches

Minimum Requirements for this Role:

• Legally authorized to work in the job posting country
• High school diploma or GED required
• 02 years of Human Resources, administrative, clerical, or office support experience
• Knowledge of employment law, HR practices, general office procedures, data processing, filing, and record-keeping.
• Experience supporting multiple professionals in a fast-paced, highly dynamic work environment
• Advanced proficiency with Microsoft Excel, Word, PowerPoint, and Outlook
• 18+ years of age
• Able to successfully complete a drug and background check
• Must be currently authorized to work in the United States on a full-time basis; Quva is not able to sponsor applicants for work visas

Any of the Following Will Give You an Edge:

• Associate's or Bachelor's degree in Human Resources, Business, or a related field
• Familiarity with recruiting systems, HRIS, and related software

Benefits of Working at Quva:

• Set, full-time, consistent work schedule
• Comprehensive health and wellness benefits including medical, dental and vision
• 401k retirement program with company match
• 17 paid days off plus 8 paid holidays per year
• National, industry-leading high growth company with future career advancement opportunities

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.