Senior Data Entry Operator

Job Description

Job Description

Senior Data Entry Operator – Records Digitization

Position Title: Senior Data Entry Operator – Records Digitization
Department: Health Information Management (HIM)
Location: Framingham, MA
Pay rate: $21/hour
Schedule: Monday to Friday - Onsite

Position Summary

The Senior Data Entry Operator will support the accurate and secure digitization of participant records. This role is responsible for preparing, scanning, indexing, entering, and quality-checking records to ensure complete and reliable electronic archiving. The position requires strong attention to detail, discretion when handling confidential health information, and the ability to work efficiently in a structured, deadline-driven environment.

Key Responsibilities

• Prepare paper medical records for scanning and digital conversion.
• Scan, index, label, and organize electronic records according to established procedures.
• Enter and verify information accurately in designated databases and document management systems.
• Perform quality assurance reviews to identify missing, incomplete, misfiled, or improperly scanned documents.
• Correct data-entry and indexing errors as needed.
• Maintain the confidentiality, privacy, and security of sensitive health information.
• Follow applicable HIPAA requirements, departmental procedures, and records-management standards.
• Track work completed and communicate issues, discrepancies, or workflow concerns to the appropriate team member.
• Assist with document management, file organization, archiving, and other administrative activities as assigned.
• Maintain an organized and efficient work area.
• Perform other related duties as needed.

Required Qualifications

• High school diploma or equivalent.
• Previous experience in data entry, document scanning, records management, medical records, or administrative support preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficiency with Microsoft Office and general computer applications.
• Ability to learn and follow detailed procedures consistently.
• Ability to work independently and collaboratively in a team environment.
• Ability to handle confidential information with professionalism and discretion.
• Ability to lift and move boxes of records or files weighing up to 25 pounds.

Preferred Qualifications

• Experience working with electronic document management or imaging systems.
• Familiarity with medical records, health information, or regulated documentation.
• Experience performing data validation, quality control, or document review.
• Previous experience in a high-volume data-entry or digitization environment.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Education?

Looking for meaningful work that enriches the lives of students? At Kelly Education, we connect passionate people with great jobs in schools all across the country. Whether you’re looking to work a few days a week or every day, want to work in a teaching or non-teaching role-we’ll connect you with flexible work you can feel good about. Even if you’re new to the education field, our thorough training and orientation will prepare you to be successful.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.