Executive Assistant

Job Description

Job Description

Immediate W2 contract position available in Atlanta, GA (Remote/Hybrid).
Estimated Duration: 2 years

• Provide administrative support to executives and senior management.
• Independently manage executive calendars, appointments, and meetings.
• Arrange and coordinate travel plans, accommodations, and itineraries.
• Prepare correspondence, reports, and presentations.
• Handle confidential information and sensitive documents with discretion.
• Draft, edit, and proofread executive-level correspondence and reports.
• Handle confidential and sensitive information with utmost discretion.
• Lead the planning and execution of executive-level events and projects.
• Answer and screen phone calls, emails, and inquiries.
• Learn and utilize relevant software and tools for administrative tasks.
• Serve as a point of contact between executives, employees, and external stakeholders.
• Supervise and mentor junior administrative staff.
• Utilize advanced software and tools for executive support tasks.

Additional Specifications:

• Hours Per Week = 30-40
• Location = Atlanta, GA area. Must be within 90 minutes of GPC HQ. Will be required to be onsite as required, with remote/hybrid the remainder of the time.

Core Duties:

• Responsible for Expense Entry for FROW department in Oracle Cloud ERP.
• Serves as Group Timekeeper for FROW department to handle time correction issues in Oracle HCM.
• Responsible for maintenance of base Arcos Call-out data in concert with FROW Leadership.
• Responsible for data entry into Department Strategic Planning applications using Microsoft Teams and Microsoft Planner.
• Responsible for assistance with scheduling meetings for FROW leaders and group meetings – booking locations, coordinating catering and technology logisitics.
• Assists Business Support Team with process documentation and file maintenance tasks (formatting presentations, Word and Excel files, PDF combining, extracting data from contracts for escalations, file organization on SharePoint for future disposition per records retention and other general administrative tasks using Office 365 application suite).
• Attends meetings and assists FROW Leadership teams with general correspondence and documentation (creating meeting notes, letters, action items, etc.)
• Assists FROW Leadership teams with employee and supplemental staffing onboarding documentation and logistics as needed.
• Other duties as assigned.

Skills Required:

• 2-5 Years Experience with Office 365 specifically including Microsoft Planner, Microsoft Teams and Microsoft SharePoint in a Cloud environment
• 2-5 Years Previous Experience as an Executive Assistant or equivalent position
• Exposure to Oracle Cloud ERP and Oracle Cloud HCM a plus
• Demonstrated use of Microsoft CoPilot in a corporate environment a plus
• Utility Vegetation Management/Forestry Experience a plus

We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.

Company Description

We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.