Accounting & Administrative Specialist

Responsive Recruiter

Join a fast-paced team in a key cross-functional role that works across multiple departments, supporting accounting, sales, office operations, and project coordination. You'll own key AP/AR and reconciliation functions while providing proactive support that keeps projects and office operations moving forward. Success requires accuracy, organization, urgency, resourcefulness, and strong follow-through.

Accounting Experience: 13 years of bookkeeping, accounting clerk, AP/AR, or similar experience.

Detail Oriented: Strong attention to detail and comfortable working with financial transactions, reconciliations, invoices, and documentation.

Organizer & Problem Solver: Takes ownership, anticipates next steps, solves problems, and drives work through completion with urgency, accuracy, and minimal supervision.

QuickBooks Online experience required. Comfortable learning and working across multiple systems; Dext, CRM/POS, or similar business software experience is a plus.

Manage daily reconciliation, QuickBooks transaction entry, check deposits, AMEX/Dext reconciliation, vendor invoice entry, PO verification, AP check-run preparation, customer billing, payment application, and AR follow-up.

Set up and maintain vendors/subcontractors across systems and manage W-9s, COIs, subcontractor agreements, credentialing, and vendor compliance platforms.

Provide proactive administrative and project support to senior sales professionals, including estimates/proposals, proof revisions, vendor procurement, permits, freight/shipping, site surveys, installations, and project logistics.

Support daily office operations, including phones, walk-in customers, mail, supplies, grocery orders, and company events.

Pay Rate: $20.00 / Hour Starting (based on relevant experience, with a structured performance and pay review at 90 days, plus ongoing room for performance-based raises).

Sick/Personal Leave: 3 paid sick or personal days per year (eligible after 90 days of employment).

Paid Holidays: New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.

Paid Vacation: Vacation time is accrued systematically based on hours worked. Employees become eligible to use up to 1 week (40 hours) of earned vacation after six months of consecutive employment, and up to 2 weeks (80 hours) after two years of employment.

Retirement: Eligible to participate in our 401(k) plan after 12 months of consecutive employment.

Medical Benefits: Comprehensive health coverage options available for the employee & family. Farrz Inc pays 50% of the employee premium and no match of premium for spouse or children.

Insurance: Company-paid Life Insurance and Short-Term Disability (up to 13 weeks) provided for all full-time employees at no charge to the employee.

Compensation: $40,000.00 - $55,000.00 per year At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.